Minutes TC 09/12/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 12, 2011 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, September
12,2011. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Larry Hoover
Margi Cantrell
Bill Rose
Glenn Strother
Jeannette Tiffany
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
TOWN COUNCIL MEMBERS ABSENT:
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Eric Cannon Finance Director
Michael Aguilera Financial Analyst
Adam Adams Parks and Recreation Director
Carolyn Huggins Community Development Director
April Reiling PIO I Marketing Manager
Mayor White announced the date of September 12, 2011, called the meeting to order and announced a
quorum at 6:00 p.m. Mayor White stated Council member Strother would be late.
WORKSHOP SESSION -6:00 P.M.
1. Budget Overview; discussion of same.
Town Manager Slye gave an overview of the current budget with changes made at the last budget
workshop. Town Manager Slye and Staff addressed questions from Council.
Council member Strother arrived at 6:07 p.m.
Before Council adjourned the Workshop Session, Council member Cantrell made the following statement:
Citizens, Town Staff and fellow council members:
I applaud the work staff and the council has done to date with regard to the 2011·2012 budget -some
creative revenues and savings on issues have been produced. Thank you! However, I looking for a bit
more for an even leaner and meaner budget.
The 53 cents will generate $455,738 in property tax monies, which is 13.4 percent more than last year's
property tax dollars. If we hold to the current 51.5 cents, nearly $333,000 or 9.8 percent more dollars will
be generated over last year's monies. I think we can hold at the current tax rate and still have a solid
budget.
Will we be able to achieve everything requested? No. But the real question is whether
we need at this time to do all the things discussed so far. I liken our budget requests to a menu. Staff now
needs to prioritize what is necessary and what would be nice to have. No different than what each of us
does with our own personal households on a regular basis.
The NISD has done much the same this year following the passage of the State's budget -litterly needing
to cut millions from their budget and did so without passing on higher tax rates to our citizens. Was it easy
-no, painless -no, but what I am proposing does not require pain in my opinion, just simple belt
tightening for a bit longer.
We already know the 2012-2013 property evaluations will increase by another 60 million dollars with over
200 more new homes coming onto the tax roles based on this year's building permit records, which will
generate yet another $300,000 more in property tax dollars.
And, Trophy Club is on the cuspeth of truly moving forward on real commercial property development. In
fact, there will be three-four new retail outlets open or opening by years end; the Commons development
at the corner of TC Drive and Trophy Lake will be completed soon; staff is working diligently to move
toward development of the 26 acres at Hwy 114 and Trophy Club Drive with the Gateway Planning
Group; and finally we have just recently heard the Hampton Inn has its financing in place and plan to
break ground on the east side soon.
And my final point is that probably in May, voters will be asked to consider a bond package to fund a
portion of much needed drainage repairs in our community. I am confident the work
we do now, will be remembered come May.
It is council's responsibility to set a tax rate and budget that is realistic, and staff's responsibility to
determine how the monies will be spent. I firmly believe holding the current tax rate is doable and it can
be managed professionally by the staff in the best interests of our current and future citizens. Thank you.
Presentation included in the minutes.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for September 12,2011.
3. Discussion of proposed agenda items for the September 19, 2011 Regular Session Agenda.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -ESTIMATED START TIME -7:22 P.M.
The Invocation was offered by Council member Strother.
The Pledges were led by Council member Cantrell.
September 12, 2011 Minutes Page 2 of?
Citizen Presentations
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizens addressed the Council.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
Council member Rose requested agenda item 4 be removed from the consent agenda.
5. Consider and take appropriate action regarding the Minutes dated September 6, 2011 (Special
Session).
6. Consider and take appropriate action regarding an Ordinance of the Town Council of the Town
of Trophy Club amending Article II "Traffic &Vehicles" of Chapter 10, "Public Safety" of the
Code of Ordinances of the Town to designate effective times for special speed zones (school
zones) within the Town; providing a penalty not to exceed Two Hundred Dollars ($200) for
each violation; providing for publication; and providing an effective date.
7. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club approving a transfer of appropriations in accordance with section 9.06(d) of
the Home Rule Charter of the Town to transfer funds from various departmental funds to the
Planning and Zoning Department; and providing an effective date.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell to approve consent
agenda items 5, 6, and 7. Motion carried unanimously.
4. Consider and take appropriate action regarding the Minutes dated August 15, 2011.
Motion made by Council member Rose, seconded by Council member Cantrell to approve consent
agenda items 4 as amended. Motion carried unanimously.
Amendment includes:
Council member Strother wanted to make sure that the official record reflects that this is the published
rate and not the adopted rate. The adopted rate does not happen until September 26, 2011 and it is
certainly his hope to get te closer to a flat tax.
PUBLIC HEARING
Council convened into Public Hearing at 7:25 p.m.
8. Town Council to conduct First Public Hearing regarding proposed tax rate increase for fiscal
year October 1, 2011 to September 30, 2012 and Mayor to announce the date, time and place of
the vote on the tax rate.
September 12,2011 Minutes Page 3 of7
Mayor White stated the following for the record:
On September 26, 2011, the Town Council will hold a Public Meeting to adopt a 2011 tax rate that will
exceed the lower of the rollback rate or the effective tax rate. As required by law, Public Hearings on a tax
increase will be held on today, September 12, 2011, and September 19, 2011.
On September 19, 2011, the Town Council will hold its second Public Hearing on a tax increase and the
Public Hearing on the Budget.
No citizens addressed the Council.
Council reconvened into Regular Session at 7:27 p.m.
REGULAR SESSION
9. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club accepting an Annual Service and Assessment Plan Update for Authorized
Services for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at
Trophy Club); setting a date for a public hearing; authorizing the publication of notice and
directing the mailing of notices as required by law; enacting other provisions relating thereto;
and providing an effective date.
Motion made by Council member Rose, seconded by Council member Tiffany to approve Resolution
2011-22 as amended. Motion carried unanimously.
Amendment to legal description:
The District includes approximately 609.683 acres located within the corporate limits of the Town
of Trophy Club, Denton County, Texas. The District is generally located to the north of Oakmont
Drive, Oak Hill Drive and the Quorum Condominiums, east of the Lakes Subdivision and
Parkview Drive, south of the Corp of Engineers Property and west of the Town's eastern town
limits. The District is more particularly described by metes and bounds and such description is
available for inspection at Town Hall, 100 Municipal Drive, Trophy Club, Texas 76262.
10. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club adopting a Fund Balance Policy for the Town in accordance with Government
Accounting Standards Board (GASB) Statement No. 54; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Cantrell to approve Resolution
2011-23 Fund Balance Policy. Motion carried unanimously.
11. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club amending Resolution No. 2008-22 amending the Municipality of Trophy Club
Handbook for Elected and AppOinted Officials; and providing an effective date.
Motion made by Council member Cantrell, seconded by Council member Tiffany to approve Resolution
2011-19 of the Town Council of the Town of Trophy Club amending Resolution No. 2008-22 amending
the Municipality of Trophy Club Handbook for Elected and Appointed Officials; and providing an effective
date. Motion carried unanimously.
September 12, 2011 Minutes Page 4 of7
12. Consider and take appropriate action regarding an Interlocal Agreement between the Town
and Texas Municipal League Intergovernmental Employee Benefits Pool authorizing the Town
to participate in a health benefits program for employees, and authorizing the Mayor or her
designee to execute all necessary documents.
Motion made by Council member Rose, seconded by Council member Cantrell to approve an Interlocal
Agreement between the Town and Texas Municipal League Intergovernmental Employee Benefits Pool
authorizing the Town to participate in a health benefits program for employees, and authorizing the Mayor
or her designee to execute all necessary documents. Motion carried unanimously.
13. Consider and take appropriate action regarding an interlocal agreement between the Town
and the City of Fort Worth authorizing cooperative purchasing between municipalities; and
authorizing the Mayor or her designee to execute all necessary documents.
Motion made by Council member Cantrell, seconded by Council member Tiffany to approve an interlocal
agreement between the Town and the City of Fort Worth authorizing cooperative purchasing between
municipalities; and authorizing the Mayor or her designee to execute all necessary documents. Motion
carried unanimously.
14. Consider and take appropriate action regarding an interlocal cooperation agreement between
Northwest Independent School District and the Town related to School Resource Officer
services to be provided for the 2011-12 school year; and authorizing the Mayor to execute all
necessary documents.
Motion made by Council member Strother, seconded by Council member Cantrell to approve an interlocal
cooperation agreement between Northwest Independent School District and the Town related to School
Resource Officer services to be provided for the 2011-12 school year; and authorizing the Mayor to
execute all necessary documents. Motion carried unanimously.
15. Consider and take appropriate action regarding the placement of two logos on the elevated
water storage tank located behind Byron Nelson High School.
Motion made by Council member Cantrell, seconded by Council member Rose to approve the placement
of two logos; one Town of Trophy Club or Trophy Club, depending on size and the Byron Nelson High
School log on the elevated water storage tank located behind Byron Nelson High School. Motion carried
unanimously.
16. Consider and take appropriate action regarding a Community/Recreation Center for the Town
of Trophy Club.
Council discussed the multiple aspects regarding a community/recreation center, including the need for
strategic planning, financing needed and ways to possibly finance, and the differences between a
community center and recreation center. It was agreed that this issue should be included in a larger
discussion of capital improvements for the Town during the upcoming Strategic Planning event to be
scheduled in early Fall.
Discussion only; no action taken.
September 12, 2011 Minutes Page 5 of7
17. Consider and take appropriate action regarding financial and variance report dated July 2011.
Motion made by Council member Cantrell, seconded by Council member Strother to approve the financial
and variance report dated July 2011 as presented. Motion carried unanimously.
18. Town Council Liaison Updates and discussion of same:
-EDC 4A, August 18, 2011 -Council member Rose
-Parks & Recreation Board, September 8, 2011 -Council Member Hoover
Council member Rose and Mayor Pro Tem Hoover updated the Council on the monthly board meetings
addressed questions. No action taken, update only.
19. Town Manager Slye's update regarding the following; discussion of the same:
-Maintenance areas assumed by HOA
-Austin Economic Development Meeting
-CrOSSing Guards Update
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
20. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same:
-August 30, 2011 -Verizon Ribbon Cutting
-September 3, 2011 -Community Breakfast at the Church of Trophy Lakes
-September 6, 2011 -Chamber Luncheon
-September 7,2011 -35W Coalition -TRTC Joint Membership Meeting
-September 9,2011 -Legislative Breakfast
-September 10,2011 -9/11 Memorial Service
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
21. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charier requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State statutes.
(Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production
(Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes from the
developer. (Stotts, 1014110)
4. Explore the feasibility of combining the EDCs and improved ways of expending EDC funds. (Strother, 212412011)
5. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout the Town.
(White, 212412011)
6. Consider and take appropriate action regarding Goals for the Town Manager. (Stotts, 411812011)
7. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and political
signs) (White and Cantrell, 51212011)
8. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
9. Consider and take appropriate action regarding a Golf Carl Community. (Tiffany, 61612011)
September 12, 2011 Minutes Page 6 of7
10. Rewrite of Handbook for Elected and Appointed Officials, with projected completion date of February 15, 2012.
(Rose/Slye, 8115111)
11. Consider and take appropriate action regarding the Park Bond projects and fund allocation to include a
comprehensive cost/status review of all projects included in the original park bond presentations. (Rose,
8/1/2011) Scheduled 9/1212011
12. Consider and take appropriate action regarding splash pad options at Harmony Park, including input/direction
from Council to Staff to start construction and have available next summer. (Strother, 8/112011)
Council member Cantrell requested "Consider and take appropriate action regarding the Town's park
space located just north of the new ball fields at the corner of Parkview and Bobcat Boulevard to
investigate whether or not it would be beneficial to place on the ballot, for citizens approval, to sale and
rezone as commercial and provide the proceeds towards other parks and recreation needs."
Council member Strother requested a strategic planning session be placed on the list. Mayor White
confirmed with Town Manager Slye that the strategiC planning session would be completed in plenty of
time to work with the May Election schedule.
EXECUTIVE SESSION
22. Pursuant to the following deSignated sections of Texas Government Code, Annotated,
Subchapter 551, the Council will enter into executive session to discuss the following items:
(A) Texas Government Code Section 551.072. To discuss or deliberate the purchase,
eXChange, lease, or value of real property where deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations with a
third person.
(1) Potential land acquisition for public use in construction ofthe Roundabout
(8) Texas Government Code Section 551.074(a)(1). To discuss or deliberate the appointment,
employment, evaluation, reaSSignment, duties, discipline or dismissal of a public officer or
employee pursuant to Section 551.074 (a)(1) of the Texas Open Meetings Act.
(1) Town Manager, Mike Slye
(2) Town Secretary, Shannon DePrater
(3) Town Attorney, Patricia Adams
Council convened into Executive Session at 9:08 p.m.
Council reconvened into Regular Session at 10:38 p.rn.
RECONVENE INTO REGULAR SESSION
23. Consider and take appropriate action regarding the Executive Session.
Motion made by Council member Rose, seconded by Council member Cantrell, that the authority to set
the compensation of the Town Attorney and Town Secretary to be delegated to the Town Manager at the
direction of Council. Motion carried unanimously.
ADJOURN
Motion made by Council Member Strother, seconded by Council member Rose to adjourn. Motion carried
unanimously. Meeting adjourned at 10:39 p.m.
onnie White, Mayor
Town of Trophy Club, Texas
September 12, 2011 Minutes Page 7 of 7
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