Minutes TC 09/19/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 19, 2011 at 4:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, September
19, 2011. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tem
Bill Rose Council Member
Glenn Strother Council Member
Jeannette Tiffany Council Member
TOWN COUNCIL MEMBERS ABSENT:
Margi Cantrell Council Member
PLANNING & ZONING COMMISSIONERS PRESENT:
Gene Hill Chairman
James Stephens Vice Chairman
Mike Davidson Commissioner
Dale Forest Commissioner
Gary Richert Commissioner
Clayton Reed Commissioner
Dennis Sheridan Commissioner
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Michael Aguilera Financial Analyst
Adam Adams Parks and Recreation Director
Carolyn Huggins Community Development Director
Mayor White announced the date of September 19, 2011, called the meeting to order and announced a
quorum at 4:04 p.m. Council member Cantrell will be absent and Council member Strother will be late.
Planning & Zoning Chairman Gene Hill called the Planning & Zoning Commission to order and
announced a quorum at 4:04 p.m.
JOINT WORKSHOP WITH PLANNING & ZONING COMMISSION -4:00 P.M.
1. Joint Work Session of the Town Council and the Planning & Zoning Commission for a
presentation and discussion of a Planned Development District for a 26.354 acre tract of land
known as "Beck Property" located on State Highway 114 and Trophy Club Drive.
Town Manager Slye welcomed both the Council and the Planning & Zoning Commission. Consultants
and Staff are excited about the progress they have made and will continue to make. Town Manager Slye
introduced the consultants working on this project: Scott Polikov, Gateway Planning Group, Bill
Dahlstrom, Jackson Walker, and Mike Twitchell from Michael F. Twitchell, L.P.
Mr. Polikov began the workshop session with a presentation that reminded the Town Council and
Planning & Zoning Commission of the goals that were established at the July 19, 2011 Joint Workshop
Session. The presentation also highlighted how those goals have been met and listed remaining items
for discussion.
The consultants and Staff addressed questions from the Town Council and Planning & Zoning
Commissioners regarding the proposed PD document.
Town Manager Slye asked both the Town Council and Planning & Zoning Commission to send their
comments to Community Development Director Carolyn Huggins. Staff will look at the calendar and
schedule another joint workshop.
Presentations included in the minutes.
PLANNING & ZONING COMISSION TO ADJOURN
Chairman Hill adjourned the Planning & Zoning Commission at 6:03 p.m.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -START TIME -7:00 p.m.
The Invocation was offered by Mayor Pro Tem Hoover.
The Pledges were led by Council member Tiffany.
2. Budget Overview; discussion of same.
Town Manager Slye gave an overview of the current budget with changes made at the last budget
workshop. Town Manager Slye presented a budget with a 3/10 of 1% rate increase. Town Manager
Slye and Staff addressed questions from Council.
3. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for September 19,2011.
4. Discussion of proposed agenda items for the September 26, 2011 Regular Session Agenda.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
September 19, 2011 Minutes Page 2 of6
Lori Hicks, 119 Creek Courts Drive, addressed the Council regarding the October 15, 2011 Fall Festival.
The following citizens addressed the Council regarding the new multi-use field and the possibility of
lighting the field for football:
• Dean Murray, 505 Glen Hurst Court
• Audrea Feely, 334 Indian Creek
• Larry Lentzner, 303 Ridgeview Lane
• Amy Diesch, 12 Meadow Ridge Drive
5. Consider and take appropriate action regarding a Proclamation recognizing the retirement of a
Trophy Club Police Officer, Officer Boyd Raburn, the first police officer to retire from the
Trophy Club Police Department.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Strother to approve Proclamation
2011-09 recognizing the retirement of a Trophy Club Police Officer, Officer Boyd Raburn, the first police
officer to retire from the Trophy Club Police Department as presented.
Scott Smith, 2 Salida Drive addressed the Council stating that Officer Raburn is a great asset to the Town
of Trophy Club and will be missed.
Motion carried unanimously.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
6. Consider and take appropriate action regarding the Minutes dated September 12, 2011.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Rose to approve the Minutes
dated September 12, 2011 as presented. Motion carried unanimously.
PUBLIC HEARING
Council convened into Public Hearing at 7:52 p.m.
7. Town Council to conduct 2nd Public Hearing regarding the proposed tax rate increase for
fiscal year October 1, 2011 to September 30,2012 and Mayor to announce the date, time and
place of the vote on the tax rate.
Mayor White stated the following for the record:
On September 26, 2011, the Town Council will hold a Public Meeting to adopt a 2011 tax rate that will
exceed the lower of the rollback rate or the effective tax rate. As required by law, Public Hearings on a tax
increase were held on September 12, 2011, and today, September 19, 2011.
Scott Smith, 2 Salida Drive addressed the Council and expressed his deep concern of the proposed 53
cent tax rate.
8. Town Council to conduct a Public Hearing on the proposed 2010-2011 Fiscal Year Budget
pursuant to Section 9.05 of the Town Charter, "Council Action on Budget".
Scott Smith, 2 Salida Drive addressed the Council and asked questions of the Budget.
September 19, 2011 Minutes Page 3 of6
Larry Lentzner, 303 Ridgeview Drive addressed the Council and expressed his appreciation and support
of the Council and Staff and their work on the budget.
9. Town Council to conduct a Public Hearing to consider a request for approval of a Specific Use
Permit (SUP) for a liquor store to sell alcoholic beverages for off-premise consumption; the
store to be located in Planned Development No. 21 (PD-21), Plaza Shopping Center, located on
Trophy Lake Drive between State Highway 114 and Trophy Club Drive; Applicant: Liquor Stop,
L.P. (SUP-11-02)
Donna Wesley, 1 Shasta Drive addressed the Council and asked why approve another liquor store with
three already in the area.
Dean Murray, 505 Glen Hurst Drive addressed the Council and appreciates the competitive pricing
multiple stores will bring to Trophy Club.
Council reconvened into Regular Session at 8:30 p.m.
REGULAR SESSION
10. Consider and take appropriate action regarding a request for approval of a Specific Use
Permit (SUP) for a liquor store to sell alcoholic beverages for off-premise consumption; the
store to be located in Planned Development No. 21 (PD-21), Plaza Shopping Center, located on
Trophy Lake Drive between State Highway 114 and Trophy Club Drive; Applicant: Liquor Stop,
L.P. (SUP-11-02)
Motion made by Council member Tiffany, seconded by Council member Rose, to approve the Specific
Use Permit for a liquor store to sell alcoholic beverages for off-premise consumption; the store to be
located in Planned Development No. 21 (PD-21), Plaza Shopping Center, located on Trophy Lake Drive
between State Highway 114 and Trophy Club Drive; Applicant: Liquor Stop, L.P. (SUP-11-02). Motion
carried unanimously.
Presentation included in the minutes.
Mayor White tabled Agenda Item #11 to the September 26, 2011 meeting:
11. Consider and take appropriate action regarding an Ordinance of the Town Council of the Town
of Trophy Club accepting and approving an Update of the Service and Assessment Plan and
an Updated Assessment Roll for the Town of Trophy Club Public Improvement District No.1
(Authorized Improvements Assessment); making and adopting findings; accepting and
approving the annual Service Plan Update and Updated Assessment Roll; and providing an
effective date.
12. Receive an update from staff on the 2009 Park Bond; discussion of same.
Parks and Recreation Director Adam Adams gave an update on the status of the 2009 Park Bond and
addresses questions from the Council.
The following citizens addressed the Council regarding the Park Bond and the use of fields:
• Larry Lentzner, 303 Ridgeview Drive
• David Abdulky, 16 Panorama Trail
• Dean Murray, 505 Glen Hurst Drive
Presentation included in the minutes.
September 19, 2011 Minutes Page 4 of6
13. Consider and take appropriate action regarding financial and variance report dated August
2011.
Motion made by Council member Strother, seconded by Council member Rose to approve the financial
and variance report dated August 2001. Motion carried unanimously.
14. Mayor and Council Updates regarding training opportunities, educational seSSions, and
regional meetings; discussion of same:
-September 14, 2011 Northwest Communities Partnership Meeting
-September 15, 2011 Metroport Cities Partnership Meeting
-September 15,2011 Second Annual Tarrant County Mayors Lunch
-September 16, 2011 United Way 2011 Kick Off Luncheon
-September 17, 2011 Annual GrapeFest Mayoral GrapeStomp Competition
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
15. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Explore the feasibility of combining the EDCs and improved ways of expending EDC funds.
(Strother, 212412011)
5. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2/2412011)
6. Consider and take appropriate action regarding Goals for the Town Manager. (Stotts, 4/1812011)
7. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrel!, 51212011)
8. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
9. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 61612011)
10. Rewrite of Handbook for Elected and Appointed Officials, with projected completion date of
February 15, 2012. (Rose/Slye, 8/15/11)
11. Consider and take appropriate action regarding the Park Bond projects and fund allocation to
include a comprehensive cost/status review of all projects included in the original park bond
presentations. (Rose, 8/1/2011) Scheduled 9/1212011
12. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
13. Consider and take appropriate action regarding the Town's park space located just north of the new
ball fields at the comer of Parkview and Bobcat Boulevard to investigate whether or not it would be
beneficial to place on the ballot, for citizens approval, to sale and rezone as commercial and provide
the proceeds towards other parks and recreation needs. (Cantrell, 911212011)
September 19,2011 Minutes Page 5 of6
14. Schedule a strategic planning session (Strother, 911212011)
No items were added to the list.
ADJOURN
Motion made by Council Member Rose, seconded by Council member Tiffany to adjourn. Motion carried
unanimously. Meeting adjourned at 9:45 p.m.
.connie White, Mayor
Town of Trophy Club, Texas
September 19, 2011 Minutes Page 6 of6
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