Minutes TC 02/25/2013MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, February 25,2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club. Texas, met in a Regular Session on Monday, February
25, 2013. The meeting was held within the boundaries of the Town and was open to the public.
ST ATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem. Place 5
Bill Rose Council Member, Place 1
Clint Schroeder Council Member, Place 3
Jeannette Tiffany Council Member, Place 2
Danny Mayer Council Member. Place 4
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Danny Thomas Fire Chief
Scott Kniffen Police Chief
April Reiling PIO/Marketing Manager
Michael Aguilera Finance Director
Carolyn Huggins Community Development Director
Mayor White announced the date of February 25, 2013, call the meeting to order and announce a quorum
at 6:00 p.m.
WORKSHOP SESSION
1. Recognition of Town Secretary, Shannon DePrater; discussion of same.
Town Manager Mike Slye presented Town Secretary Shannon DePrater with a plaque for her service to
the Town of Trophy Club for the last twelve years.
Northwest Communities Partnership Chair Sally Michalak also presented Town Secretary Shannon
DePrater with a plaque for her service to the Northwest Communities Partnership for the last two years.
2. Consider and provide direction regarding draft ordinance permitting the operation of golf carts
on streets in Trophy Club.
Town Manager Slye stated that this item was brought forward to the Council to review the draft ordinance
prior to scheduling a Town Hall meeting.
The Council discussed the draft and provided direction to Staff.
The Town Manager stated they will tentatively schedule the Town Hall meeting for the first week in April.
3. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for February 25, 2013.
No discussion.
4. Discussion of proposed agenda items for the March 4, 2013 Regular Session Agenda.
No discussion.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION· START TIME -7:02 P.M.
The Invocation was offered by Council member Tiffany.
The Pledges were led by Council member Bill Rose.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No Citizen Presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated February 4, 2013.
6. Consider and take appropriate action regarding the Minutes dated February 7-8,2013 (Council
Retreat).
7. Consider and take appropriate action regarding the Minutes dated February 14, 2013 (Special
Session).
8. Consider and take appropriate action regarding a Resolution to approve the application for
continued funding of the Drug Interdiction and Juvenile Resource Program Grant through the
Criminal Justice Division of the of the Office of the Governor, Criminal Justice Division; and
providing an effective date.
9. Receive Racial Profiling Report; discussion ofsame.
Motion made by Council member Schroeder, seconded by Council member Rose. to approve the
Consent Agenda as presented. Motion passed unanimously.
CONVENE INTO PUBLIC HEARING A T 7:05 P.M.
PUBLIC HEARING
10. Public Hearing to consider the proposed two-year Budget Plan and proposed two-year Crime
Control Plan for a Crime Control and Prevention District.
Temporary Crime Control and Prevention District Chair Dena Boudreau addressed the Council and
provided a brief history of the Board's process over the last couple of months and introduced the directors
in attendance.
Director Tim Gamache gave a Presentation to Town Council and residents highlighting the Temporary
Board progress, proposed two-year Budget Plan and proposed Crime Control Plan.
No citizens address the Council.
11. Public Hearing to consider a request for approval of an amendment to Ordinance No. 99-17
P&Z, the same being Planned Development No. 21 (PD.21), Plaza Shopping Center, to allow an
increase to the size of monument signs. The applicant is CS Realty on behalf of RandallsrTom
Thumb.
Community Development Director Carolyn Huggins presented the Council with a brief overview of
Planned Development No. 21 and then introduced Mr. Ron Yeary, CS Realty, who presented an overview
of the proposed Site Plan and the monument signs.
No citizens address the Council.
RECONVENE INTO REGULAR SESSION A T 7:55 P.M.
REGULAR SESSION
12. Consider and take appropriate action regarding a request for approval of a Site Plan for a Tom
Thumb Fuel Center, Highway 114 and Trophy Lake Drive in the Plaza Shopping Center,
Planned Development No. 21.
Motion made by Council member Rose, seconded by Council member Tiffany, to amend the Site Plan to
allow the LED fuel stations to be located on the north elevation to the front edge along Trophy Lake Drive
to allow a LED sign be placed on the west edge of the south elevation of the canopy and on the east
canopy elevation to have one LED gas price sign be placed at the applicant's preference.
Council member Rose withdrew his motion; council member Mayer seconded.
Motion made by Council member Rose, seconded by Tiffany, to approve the Site Plan with the following
amendment -that the applicant be allowed to place a LED signage similarly sized as currently depicted
on the north canopy elevation, another sign on the south canopy elevation and one the one the east
canopy elevation at the location of their choosing. Motion carried unanimously.
13. Consider and take appropriate action regarding a request for approval of an amendment to
Ordinance No. 99-17 P&Z, the same being Planned Development No. 21 (PD-21), Plaza
Shopping Center, to allow two monument signs to increase in size. The applicant is CS Realty
on behalf of Randa IIsrTom Thumb. (PD-AMD-13-039)
Motion made by Council member Rose, seconded by Council member Tiffany, to approve Ordinance No.
2013-05 P&Z, the same being Planned Development No. 21 (PD-21), Plaza Shopping Center, to allow
two monument signs to increase in size. Motion passed unanimously.
14, Brief to Council regarding condition of Police Department Building; consider and take
appropriate action regarding remediation and future plans for housing Police.
Town Manager Slye explained the items of consideration of moving the Police Department; he requested
direction and action from the Council as to what to do with the existing building. Slye recommends using
insurance monies to remove the existing building, cleaning up the soil and place a new rented temporary
building on the site until a permanent solution is found.
Motion made by Council member Mayer, seconded by Council member Tiffany, to set aside the insurance
funds and to raise the building and to reclaim the land environmentally. Motion carried 5-1-0 with Mayor
Pro Tem Strother and Council members Rose, Tiffany, Schroeder and Mayer voting for and Mayor White
voting against.
15. Submission of the Crime Control and Prevention District adopted two-year Budget Plan to the
Town Council; consider and take appropriate action regarding the CCPD approved two-year
Budget Plan and approved two-year Crime Control Plan.
Motion made by Council member Schroeder, seconded by Council member Rose, to accept the CCPD
approved two-year Budget Plan and the CCPD approved two-year Crime Control Plan. Motion passed
unanimously.
16. Consider and take appropriate action regarding the May 11, 2013 General Election and Special
Elections:
A. Consider and take appropriate action regarding a proposed Charter amendment to add
one Councilme mber.
Motion made by Council member Schroeder, seconded by Council member Rose, to approve the
charter amendment of the addition of one Council member. Motion carried 4-2-0 Mayor White and
Council members Rose, Schroeder and Mayer voting for and Mayor Pro Tem Strother and
Councilmember Tiffany voting against.
B. Town Secretary certification of sufficiency for Citizen Petition for a Proposed Charter
Amendment for the creation of a Ways and Means Committee; Council to consider and
provide direction regarding items on the May 2013 ballot and election ordinance.
Greg Lamont, 15 Avalon Drive addressed the Town Council thanked the volunteers and resident,
asked Council to reconsider the petition.
Town Secretary DePrater provided the Town Council with a certification of sufficiency for the Citizen
Petition for a Proposed Charter Amendment for the creation of a Ways and Means Committee.
Discussion only, no action taken.
Certification of Sufficiency included in the Minutes.
C. Consider and take appropriate action regarding the approval of an Ordinance ordering and
calling a General Election to be held on May 11, 2013 for the purpose of electing one (1)
Council Member to Place #5 for a three year term; and ordering and calling a Special
Election to be held on May 11, 2013 for the purpose of submitting to the voters a
proposition for the termination/dissolution of the Trophy Club 4A Economic Development
Corporation and the associated one-fourth of one percent sales and use tax; for the
purpose of placing on the Town's ballot a proposition for the creation of the Trophy Club
Crime Control and Prevention District and the adoption of a local sales and use tax at a
rate of one·fourth of one percent; and for the purpose of submitting to the voters various
proposed amendments to the Town's Home Rule Charter; providing for canvassing of
returns; providing for a runoff election as necessary; adopting provisions relative to
publication and other matters necessary to conduct the election; and providing an
effective date.
Motion made by Council member Rose, seconded by Council member Mayer, to approve Ordinance
2013·06 utilizing the second whereas and eliminating the first whereas as stated on page 3, ordering
and calling a General Election to be held on May 11, 2013 for the purpose of electing one (1) Council
Member to Place #5 for a three year term; and ordering and calling a Special Election to be held on
May 11, 2013 for the purpose of submitting to the voters a proposition for the termination/dissolution
of the Trophy Club 4A Economic Development Corporation and the associated one-fourth of one
percent sales and use tax; for the purpose of placing on the Town's ballot a proposition for the
creation of the Trophy Club Crime Control and Prevention District and the adoption of a local sales
and use tax at a rate of one-fourth of one percent; and for the purpose of submitting to the voters
various proposed amendments to the Town's Home Rule Charter; providing for canvassing of returns;
providing for a runoff election as necessary; adopting provisions relative to publication and other
matters necessary to conduct the election; and providing an effective date. Motion passed
unanimously.
17. Consider and take appropriate action regarding financial and variance report dated January
2013.
Motion made by Mayor Pro Tern Strother seconded by Council member Mayer. to approve the financial
and variance report dated January 2013. Motion passed unanimously.
18. Town Council Liaison Updates; discussion ohame:
• February 12, 2013 Parks &Recreation Board; Council member Schroeder
Council member Schroeder updated the Council and addressed questions; no action taken, update only.
19. Town Manager Slye's update regarding the following; discussion of same.
• February 6, 2013 Neighborhood Meeting
• Denton County Day
• Joint Meeting with TCMUD1 scheduled for March 5, 2013
• Econom ic Development Corporation 4A
• Audit Committee
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
20. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
• February 5, 2013 Chamber Monthly Luncheon
• February 13,2013 Northwest Communities Partnership Board Meeting
• February 15, 2013 North Tarrant Transportation Summit
• February 21,2013 Metroport Cities Partnership Meeting
• February 21,2013 Emergency Preparedness Planning Council Meeting
• February 21,2013 TML Region VIII Quarterly Meeting
Mayor White and Council members updated the Council and addressed questions regarding meetings
attended; no action taken, update only.
21. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an Item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Dn1ling and
Production (Rose, 4126/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 212412011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother.
8/112011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/1412011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review/update Park Policies (Cantrell, 51712012)
11. Review of #10 of Chapter 8 "Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances
Defined" (Schroeder, 612112012)
12. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club
(White and Schroeder, 812012012)
13. Consider and take appropriate action regarding input from Staff regarding the creation of a 'PID
Board' (Mayer, 912412012)
14. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White, 112112013)
Town Manager Slye asked Mayor Pro Tem Strother if item 8 could be deleted; Strother was agreeable to
remove the splash pad and hear options at a later date.
EXECUTIVE SESSION
22. A. Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee:
(1) Town Secretary Employment Agreement with Ms. Amy Piukana
B. Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.071 (2)
"Consultation with Attorney", the Council will enter into executive session for
Consultation with the Town Attorney on a matter in which the duty of the Attorney to the
Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflict with the Open Meetings Act (551.071 (2)):
(1) PID Infrastructure, PID Subcommittee and negotiation with MUD1 for water and
wastewater operations, CCN, and related matters.
CONVENE INTO EXECUTIVE SESSION -START TIME -9:25 P.M.
RECONVENE INTO REGULAR SESSION -START TIME -10:43 P.M.
RECONVENE INTO REGULAR SESSION
23. Consider and take appropriate action regarding the Executive Session.
Motion made by Mayor Pro Tem Strother, seconded by Council member Mayer, to direct the Town
Manager to engage in an employment agreement for the new Town Secretary as discussed in Executive
Session. Motion passed unanimously.
ADJOURN
Motion made by Council member Mayer, seconded by Council member Rose, to adjourn. Motion carried
unanimously. Meeting a 'ourned at 10:44 p.m.
onnie White, Mayor
Town ofTrophy Club, Texas