Minutes TC 02/04/2013MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, February 4,2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, February 4,
2013. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem, Place 5 arrived at 6:33 p.m.
Bill Rose Council Member, Place 1
Jeannette Tiffany Council Member, Place 2
Danny Mayer Council Member, Place 4
TOWN COUNCIL MEMBERS ABSENT:
Clint Schroeder Council Member, Place 3
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
April Reiling PIO/Marketing Manager
Danny Thomas Fire Chief
Scott Kniffen Police Chief
Michael Aguilera Finance Director
Carolyn Huggins Community Development Director
Mayor White announced the date of February 4,2013, called the Town Council to order and announced a
quorum at 6:05 p.m. Mayor White noted the absence of Council member Schroeder.
WORKSHOP SESSION
1. Council to discuss and provide input to suggested changes to the Park Ordinance.
Town Manager Mike Slye opened the workshop stating this is the time to solicit the Council for direction
regarding the Par~ Ordinance. Slye continued by explaining that the Park Board researched several
cities that had similar park situations to bring Council a very comprehensive Park Ordinance.
Parks and Recreation Board Chair Larry Lentzner thanked the Town Council to allow the Board to bring
the draft Ordinance forward for discussion. Lentzner began with a brief history of the draft Ordinance.
Chair Lentzner and Council went through each page of the draft Ordinance and Council provided
direction to the Parks and Recreation Board; the Board will bring back a revised Ordinance.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for February 4,2013.
No discussion.
3. Discussion of proposed agenda items for the February 25,2013 Regular Session Agenda.
No discussion.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -START TIME -7:27 P.M.
The Invocation was offered by Director of Finance Michael Aguilera.
The Pledges were led by PIO/Marketing Manager April Reiling.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
The following spoke on behalf of the Baseball Parks, lighting and noise issues:
• Chuck Hall, 19 Lakeview Drive
• Cory Woodward, 7800 Vista Ridge Drive, Northlake
• Rick Firneno, 3713 Summersville Lane, Fort Worth
• Mike Fitzgerald, 2421 Lilyfield Drive
• Deb Durbin, 1042 Wilshire Drive
• Ursula Roberts, 2419 Lilyfield Drive
• Julie Folley, 2407 Lilyfield Drive
• Sue Fitzgerald, 2421 Lilyfield Drive
• Mike Buck, 2401 Lilyfield Drive
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated January 21, 2013.
5. Consider and take appropriate action regarding an Ordinance amending Chapter 10, "PubliC
Safety", Article II "Traffic & Vehicles", Section 2.05 "Parking", Subsection B, Paragraph 1(g)
and 1(h) of the Code of Ordinances regulating the time of the no parking zones on Parkview
Drive during designated hours on school days; renumbering the former Paragraph 1(h) of
Subsection B and the remaining paragraphs; providing a penalty; providing for publication;
and providing an effective date.
6. Consider and take appropriate action regarding a Special Privilege Request to the Trophy
Club Women's Club to hold two Community Garage Sale Events in 2013 -April 20 and
October 19. Applicant: Sally Freeman on behalf of the Trophy Club Women's Club.
February 4, 2013 Minutes Page 2 of6
Motion made by Council member Mayer, seconded by Council member Rose, to approve the Consent
Agenda as corrected at the dais. Motion passed unanimously.
REGULAR SESSION
7. Consider and take appropriate action regarding a Replat of Lot 2R, Block B to Lot 2R-1 and
2R-2, Block B, Trophy Wood Business Center. Applicant: Highway 114 Prospect, LTD,
Property Owner. (RP-12-019).
Motion made by Council member Rose, seconded by Council member Tiffany, to approve a Replat of Lot
2R, Block B to Lot 2R-1 and 2R-2, Block B, Trophy Wood Business Center. Motion passed unanimously.
8. Consider and take appropriate action regarding a Site Plan for Lakeview Elementary School,
100 Village Trail. Applicant: RLK Engineering on behalf of Northwest ISO.
Motion made by Council member Tiffany seconded by Council member Mayer, to accept a Site Plan for
Lakeview Elementary School, 100 Village Trail. Motion passed unanimously.
Mayor White opened both Agenda Item 9 and 10 together:
9. Consider and take appropriate action regarding a Preliminary Plat of Lot 1, Block A, The
Church at Trophy Lakes, 11.603 acres located at 800 Trophy Club Drive. Applicant: Shane
Harris, RGA Architects on behalf of The Church at Trophy Lakes (PP-12-022).
10. Consider and take appropriate action regarding a Final Plat of Lot 1, Block A, The Church at
Trophy Lakes, 11.603 acres located at 800 Trophy Club Drive. Applicant: Shane Harris, RGA
Architects on behalf of The Church at Trophy Lakes (FP-12-053).
Motion made by Council member Rose, seconded by Council member Tiffany, to approve a Preliminary
and Final Plat of Lot 1, Block A, The Church at Trophy Lakes, 11.603 acres located at 800 Trophy Club
Drive with the requirement that the drainage calculations be corrected and approve by the Town Engineer
and Staff prior to filing of final plat. Motion passed unanimously.
11. Consider and take appropriate action regarding a Site Plan for the Church at Trophy Lakes,
800 Trophy Club Drive. Applicant: Shane Harris, RGA Architects.
The following residents addressed the Town Council:
• Rebecca Smith, 110 Lakeshore Drive -for granting the waivers for the Church property
• Paula Johndrow, 112 Lakeshore Drive -against the masonry wall
Mayor White called a short break and reconvened at 9:32 p.m.
Motion made by Council member Rose, seconded by Council member Tiffany to approve the waiver for
the Church Building Height. Motion carried unanimously.
Motion made by Council member Rose, seconded by Council member Tiffany. to approve the waiver for
the Steeple Height. Motion carried unanimously.
Motion made by Council member Rose. seconded by Council member Tiffany. to approve the waiver for
the Gymnasium Height. Motion carried unanimously.
February 4. 2013 Minutes Page 3 of6
Motion made by Council member Rose, seconded by Council member Tiffany, to approve the waiver for
the Masonry wall (8-ft.) on west and north sides of property.
Motion made by Council member Mayer, seconded by Council member Rose to amend the waiver for the
Masonry wall (B-ft.) on west and north sides of property for Phase 1 only.
Mayor Pro Tem Strother called the question; motion carried unanimously.
Amended motion to amend the waiver for the Masonry wall (B-ft.) on west and north sides of property for
Phase 1 only carried unanimously.
Original motion regarding the waiver for the Masonry wall (8-ft.) on west and north sides of property
carried unanimously.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve the waiver for
the Buffering.
Motion made by Council member Mayor, seconded by Council member Rose, to amend the waiver for the
Buffering to Phase 1 only and the variance Phase 1 only and if and when the Applicant wants to move to
Phase 2, they come back to the Council for continuing variance of the Buffering. Amended motion carried
4-1-0 with Mayor White, Mayor Pro Tem Strother and Council members Rose and Mayer voting for and
Council member Tiffany voting against.
Original motion to approve the waiver to the Buffering carried unanimously.
Motion made by Council member Rose, seconded by Mayor Pro Tem Strother, to approve the waiver for
the EIFS and planter islands. Motion carried unanimously.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve the waiver for
the 179 parking spaces. Motion carried 4-1-0 with Mayor White, Mayor Pro Tem Strother and Council
members Rose and Tiffany voting for and Council member Mayer voting against.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve a Site Plan for
the Church at Trophy Lakes, BOO Trophy Club Drive with the following waivers approved: Church Building
Height, Steeple Height, Gymnasium Height, Masonry wall as amended, Buffering as amended, E1FS and
Planter Islands and 179 Parking Spaces, also with the understanding that each phase must be completed
in its entirety and phases may not be piecemealed. Motion passed unanimously.
12. Consider and take appropriate action regarding Council approval to proceed with the issuance
of a Request for Qualifications to solicit a Facilities Management/Feasibility Study and Design
Services.
Motion made by Council member Tiffany, seconded by Council member Mayer, to approve Town
Manager Slye to proceed with the issuance of a Request for Qualifications to solicit a Facilities
Management/Feasibility Study and Design Services. Motion carried 4-1-0 with Mayor White and Council
members Rose, Tiffany and Mayer voting for and Mayor Pro Tem Strother voting against.
13. Consider and take appropriate action regarding the approval of a joint election agreement and
contract for election services with Denton County; and authorizing the Mayor or her designee
to execute all necessary documents.
Motion made by Council member Rose, seconded by Council member Mayor Pro Tem Strother, to
approve a jOint election agreement and contract for election services with Denton County; and authorizing
February 4, 2013 Minutes Page 4 of6
the Mayor or her designee to execute all necessary documents as amended at the dais. Motion passed
unanimously.
14. Consider and take appropriate action appointing two Council members to serve on the Audit
Subcommittee.
Motion made by Mayor Pro Tem Strother, seconded by Council member Tiffany, to appoint Council
members Mayer and Tiffany to serve on the Audit Subcommittee. Motion passed unanimously.
15. Consider and take appropriate action regarding a proposed Charter amendment to add one
Councilmember.
Motion made by Council member Rose, seconded by Council member Mayer. to add one council member
proposition go forth for the Charter Election in the May 2013 election to that Council member would be
added at the November 2013 election.
Council member Tiffany Called the Question; motion carried unanimously.
Motion failed 3-2-0 with Mayor White and Council members Rose and Mayer voting for and Mayor Pro
Tem Strother and Council member Tiffany voting against.
16. Town Manager Slye's update regarding the following; discussion of same.
-Community Development
-Transportation
-Council Retreat
-Audit
·CCPD
Town Manager Slye updated the Council and addressed questions; no action taken. update only.
17. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-January 23,2013 -Annual Denton Co Mayor's Crime Prevention Luncheon
-January 25, 2013 -Tarrant Co Women in Government Kick Off Luncheon
-February 1-3,2013 -Elected Officials Conference
Mayor White and Council members updated the Council and addressed questions regarding meetings
attended; no action taken, update only.
18. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State statutes.
(Rose. 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production
(Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes from the
developer. (Stotts, 1014110)
February 4,2013 Minutes Page 5 of6
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout the Town.
(White, 212412011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and political
signs) (White and Cantrell, 51212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 616/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 61612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including input/direction
from Council to Staff to start construction and have available next summer. (Strother, 81112011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North entrance of
the Town and asking the MUD andlordevelopers to help with the funding. (Cantrell, 11/1412011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting events and special events and to
review/update Park Policies (Cantrell, 51712012)
11. Review of #10 of Chapter 8 "Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances Defined"
(Schroeder, 612112012)
12. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club (White and
Schroeder, 812012012)
13. Consider and take appropriate action regarding input from Staff regarding the creation of a 'PID Board' (Mayer,
9/2412012)
14. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White, 112112013)
No changes were made to the list.
EXECUTIVE SESSION
19. Council to convene into executive session pursuant to Texas Government Code, Annotated,
Subchapter 551, Section 551.074{a) "Personnel Matters, to discuss the appOintment,
employment, evaluation, reaSSignment, duties, diSCipline, or dismissal of a public officer or
employee:
(1) Resignation of Town Secretary/RMO Shannon DePrater; and
(2) Potential search for a new Town Secretary/RMO; and
(3) Potential appointment of Interim Town Secretary/RMO
CONVENE INTO EXECUTIVE SESSION -START TIME -11:01 P.M.
RECONVENE INTO REGULAR SESSION -START TIME -11:28 P.M.
RECONVENE INTO REGULAR SESSION
20. Consider and take appropriate action regarding the Executive Session.
Motion made by Mayor Pro Tern Strother, seconded by Council member Mayer, to regretfully accept the
Resignation of Town Secretary Shannon DePrater. Motion passed unanimously.
Motion made by Mayor Pro Tern Strother, seconded by Council member Rose, to appoint April Reiling as
Interim Town Secretary, if needed. Motion passed unanimously.
ADJOURN
Motion carried
February 4, 2013 Minutes Page 6 of6