Minutes TC 06/24/2013MINUTES FROM REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 24, 2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
June 24, 2013. The meeting was held within the boundaries of the Town and was open to the
public.
STATE OF TEXAS §
COUNTIES OF DENTONITARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem
Bill Rose Council Member, Place 1
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
STAFF MEMBERS PRESENT:
Mike Slye Town Manager
Amy Piukana Town Secretary
Patricia Adams Town Attorney
April Reiling Public Information Officer/Marketing Manager
Scott Kniffen Police Chief
Carolyn Huggins Community Development Director
Adam Adams Parks & Recreation Director
Mayor White announced the date of June 24, 2013, called the Workshop Meeting to order and
announced a quorum at 6:02 p.m.
WORKSHOP SESSION
1. Presentation and Update regarding the upcoming July 4, 2013 event;
discussion of same.
Parks & Recreation Director Adam Adams and resident Dena Boudreau provided a
brief overview of the July 4th planned activities. Ms. Boudreau explained that the
event needs more participation, sponsorship and asked for volunteer recognition
from the Town Council.
2. Discussion of agenda items posted for consideration on the Regular Session
Council Agenda for June 24, 2013.
There was no discussion on this item.
CONVENE INTO REGULAR SESSION -ESTIMATED START TIME -7:00 P.M.
INVOCATION -The invocation was led by Fire Chief Danny Thomas.
PLEDGES -The Pledge of Allegiance to the American and Texas Flags was led by Police Chief
Scott Kniffen.
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opporlunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Dena Boudreau spoke regarding the Trophy Club MUD 1 and Town of Trophy Club
consolidation plan urging the Town, Trophy Club MUD 1, and the Town of Westlake to meet to
discuss the proposal in a public forum setting.
PRESENTATION
3. Consider and take appropriate action regarding award of Certificates of
Recognition to Council Member Danny Mayer, Victoria Mayer, Bob Radder,
and Fire Chief Danny Thomas for assisting with the delivery of goods to the
Moore, Oklahoma tornado victims; Presentation of Certificates.
Council Member Mayer read an account of events and recognized Victoria Mayer,
Fire Chief Danny Thomas, and Bob Radder for their efforts in donating supplies to
the Moore, Oklahoma tornado victims. Council Member Mayer publicly thanked all
residents who donated, including the Turnberry Neighborhood, Coldwell Banker in
Southlake, Mark Cuban Company, and Caterpillar of Fort Worth for assisting with
donations.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted
by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will
be removed from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated June 3,
2013.
5. Consider and take appropriate action regarding an amendment to
Resolution No. 2012-08 adopting the Town of Trophy Club Handbook for
Elected and Appointed Officials to clarify that persons serving on boards,
commissions, and other bodies appointed by Council serve without
compensation; providing for the addition of a section to the Handbook
June 24, 2013 Town Council Minutes Page 2 of7
entitled "Compensation"; and providing an effective date.
Council Member Rose made a motion to approve Consent Item Nos. 4-5, as
presented. Motion seconded by Council Member Lamont. Motion approved by
vote of 6-0.
REGULAR SESSION
6. Consider and take appropriate action regarding a Resolution relating to the
giving of Notice of Intention to issue Town of Trophy Club, Texas
Combination Tax and Revenue Certificates of Obligation, Series 2013, for
an amount not to exceed $3,000,000 to be used for street, storm drainage,
storm water and related improvements and associated costs; and
providing an effective date.
Town Manager Mike Slye provided a brief overview of this item. Mr. Slye noted
that the purpose of the Notice of Intent is to fund Indian Creek Rehab
improvements and storm drainage improvements at Fresh Meadow, Timber
Ridge, and noted the drainage improvements will be aligned with street
improvements at Indian Creek. Mr. Slye explained that the $3 million will be
funded by two separate funds: $1.7 million from the Storm Drainage Fund and
$1.3 million will be funded using the Interest & Sinking Fund (I&S). Mr. Slye
noted that no tax increase would be required for the issuance of the $3 million
dollar improvements.
Council Member Mayer made a motion to approve a Resolution giving Notice of
Intention to issue Town of Trophy Club, Texas Combination Tax and Revenue
Certificates of Obligation, Series 2013, for an amount not to exceed $3,000,000
to be used for street, storm drainage, storm water and related improvements and
associated costs; and providing an effective date. Motion seconded by Council
Member Rose. Motion approved by vote of 6-0.
7. Consider and take appropriate action regarding a Resolution expressing
intent to reimburse Town Expenditures from the proceeds of future tax
exempt obligations associated with the financing of an amount not to
exceed $3,000,000 for street, storm drainage, storm water and related
improvements and associated costs; and providing an effective date.
Council Member Schroeder made a motion to approve a Resolution expressing
intent to reimburse Town Expenditures from the proceeds of future tax-exempt
obligations associated with the financing of an amount not to exceed $3,000,000
for street, storm drainage, storm water and related improvements and associated
costs; and providing an effective date. Motion seconded by Council Member
Lamont. Motion approved by vote of 6-0.
June 24,2013 Town Council Minutes Page 3 of 7
8. Consider and take appropriate action regarding the expenditure of 2008
Park Bond funds towards the installation of two bocce ball courts to be
located within Harmony Park; and authorizing the Town Manager or his
designee to execute any necessary documents.
Parks & Recreation Director Adam Adams briefed Council regarding this item
and answered questions from the Council. Mr. Adams noted the Parks &
Recreation Board recommended the item be brought forward to Town Council.
After discussion, Council Member Rose made a motion to approve the
expenditure of 2008 Park Bond funds in an amount not to exceed $27,082.50,
towards the installation of two bocce ball courts to be located within Harmony
Park; and authorizing the Town Manager or his desjgnee to execute any
necessary documents. Motion seconded by Council Member Lamont. Motion
approved by vote of 6-0.
9. Consider and take appropriate action regarding the expenditure of 2008
Park Bond funds towards the installation of bleachers to be located within
Independence East; and authorizing the Town Manager or his designee to
execute any necessary documents.
Parks & Recreation Director Adam Adams briefed Council regarding this item
and answered questions from the Council. Mr. Adams explained that the existing
bleachers at Indy East will be moved and used for swim meets, at the football
fields and other areas where appropriate. The new bleachers would be
purchased for Indy East location.
Council Member Rose made a motion to approve the expenditure of 2008 Park
Bond funds in the amount not to exceed $23,310.00, towards the installation of
bleachers to be located within Independence East; and authorizing the Town
Manager or his designee to execute any necessary documents. Motion
seconded by Mayor Pro Tem Tiffany. Motion approved by vote of 6-0.
10.Consider and take appropriate action regarding a Developer's Agreement
between the Town and Centurion Acquisitions, L.P. for the construction of
public infrastructure to service lots in Village Center, Planned Development
No. 27; and authorizing the Mayor or her designee to execute all necessary
documents.
Community Development Director Carolyn Huggins briefed Council regarding this
item and answered questions from the Council. Ms. Huggins explained that the
project provides public infrastructure and impacts the properties located south of
Bobcat from Trophy Club Drive to Parkview.
Council Member Rose made a motion to approve the Developer's Agreement
between the Town and Centurion Acquisitions, L.P. for the construction of public
June 24,2013 Town Council Minutes Page 4 of 7
infrastructure to service lots in Village Center, Planned Development No. 27; and
authorizing the Mayor or her designee to execute all necessary documents.
Motion seconded by Council Member Schroeder. Motion approved by vote of 6
O.
11.Consider and take appropriate action regarding a Resolution amending
Resolution No. 2012-28 appointing citizens to serve on boards and
commissions, and appointing Town Council Liaisons, to appoint a Council
member to serve as the Town Council Liaison to Trophy Club Economic
Development Corporation 48; and providing an effective date.
Council Member Rose made a motion to nominate Council Member Mayer as the
Town Council Liaison to Trophy Club Economic Development Corporation 48;
and providing an effective date. Motion seconded by Mayor Pro Tem Tiffany.
Motion approved by vote of 6-0.
12.Consider and take appropriate action regarding a Finance Variance report
dated May 2013.
Town Manager Mike Slye provided an update and clarified the May Check
Register items, per Council Member Lamont's request.
Town Manager Mike Slye clarified the following information from the May 2013
Town Check Register:
o Michael Smith -outside vendor who helps maintain TCP trails
o Associated Time -vendor used to help upgrade and expand time clock
system for hourly employees
o David Margulies &Associates -outside marketing services
o GLN LP -purchase of flowers and landscaping for medians
o ONIN Staffing -day labor for park and median maintenance
Council Member Schroeder made a motion to approve the Finance Variance
report dated May 2013. Motion seconded by Council Member Mayer. Motion
approved by vote of 6-0.
13.Town Council Liaison Updates; discussion of same:
-EDC 48 Meeting (June 10th)
-Parks & Recreation Meeting (June 11th)
Town Manager Mike Slye (EDC 48 Meeting) and Council Member Schroeder
(Parks & Recreation Meeting) provided an update on these items; no action
taken. update only.
14.Town Manager Slye's update regarding the following; discussion of same.
-Oncor Utility Rate Update
June 24, 2013 Town Council Minutes Page 5 of 7
-CCPD Update
-Transportation Update
Town Manager Slye updated the Town Council regarding the topics above and
answered questions from the Council.
15. Mayor and Council updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
-Northwest Metro Chamber Luncheon
-Emergency Planning Preparedness Update
-Metroport Update
-Ribbon Cutting Event
-135 Coalition Update
Mayor White and Council Members updated the Council and addressed questions
regarding meetings attended; no action taken, update only.
16. Items for Future Agendas.
No action was taken on this item.
The Town Council recessed into Executive Session at 9:11 p.m.
EXECUTIVE SESSION
17.Section 551.071 (2) Consultation with Attorney on a matter in which the
duty of the attorney to the Governmental Body under the Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflict with the
Open Meetings Act. (1) Water and wastewater services for PID; terms of
interlocal agreement for provision of water and wastewater services,
approval and parameters of representation, and related matters.
RECONVENE INTO REGULAR SESSION
The Town Council reconvened into Regular Session at 10:32 p.m.
Consider and take appropriate action regarding the Executive Session.
As a result of Executive Session, Mayor Pro Tern Tiffany made a motion to direct the
Town Manager to schedule a Town Hall meeting for all Citizens of Trophy Club in
order to provide information and receive citizen input regarding the proposed Town
consolidation and invite MUD to participate. Motion seconded by Council Member
Schroeder. Motion approved by vote of 6-0.
Council Member Mayer made a motion to direct the Town Manager to pursue
alternatives for water and wastewater services for the PID and move forward with
June 24.2013 Town Council Minutes Page 6 of7
filing necessary applications and obtaining regulatory approvals. Motion seconded
by Council Member Rose. Motion approved by vote of 6-0.
Council Member Mayer made a motion to form a Blue Ribbon Panel comprised of
TC MUD 1 and PID residents to study current governmental structures and to give
feedback and receive recommendations on how to move forward and direct Town
Manager to bring an item forward on the next Town Council agenda. Motion
seconded by Council Member Schroeder. Motion approved by vote of 6-0.
ADJOURN
Council Member Schroeder made a motion to adjourn the meeting. Motion seconded by
Council Member Rose. Motion approved by vote of 6-0.
The meeting adjourned at 10:35 p.m.
Attest: Signed:
a, TRMC; Town Secretary Connie White, Mayor
hy Club, Texas Town of Trophy Club, Texas
June 24, 2013 Town Council Minutes Page 7 of7