Minutes TC 03/18/2013MINUTES FROM REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 18,2013 at 6:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 18,
2013. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Council Member, Place 1
Jeannette Tiffany Council Member, Place 2
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
TOWN COUNCIL MEMBERS ABSENT:
Glenn Strother Mayor Pro Tem, Place 5
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Patricia Adams Town Attorney
Amy Piukana Town Secretary
April Reiling Public Information Officer/Marketing Manager
Michael Aguilera Finance Director
Adam Adams Director Parks and Recreation
Mayor White announced the date of February 14, 2013, called the Town Council to order and announced
a quorum at 6:30 p.m. Mayor White noted the absence of Mayor Pro Tem Strother.
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1. Economic Outlook presentation.
Finance Director Michael Aguilera presented an Economic Outlook Power Point presentation reviewing
the Local, National, Texas, and Regional Economy, along with a brief overview of Trophy Club's economy
and Development opportunities.
2. Discussion of Agenda Items posted for consideration on the Regular Session Agenda for
March 18,2013.
No action was taken on this item.
3. Discussion of proposed agenda items for the April 8, 2013 Regular Session Agenda.
Council advised staff to add the Workshop Parade and Golf Cart discussion to the April 8, 2013 meeting.
CounCil recessed at 7 p.m. for a short break.
CONVENE INTO REGULAR SESSION
Council convened into regular session at 7:05 p.m.
The invocation was given by Police Chief Scott Kniffen.
The Pledge of Allegiance and Pledge to the Texas flag were led by Public Information Officer April
Reiling.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not pennitted to take action on or discuss any
presentations made to the Council at this time conceming an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
detennined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's fonn that includes the topic(s) ofyour statement. Topics of
presentation should be limited to matters over which the Council has authority.
There were no citizens present that wished to speak.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
Council Member Rose removed Item No.4 from the Consent Agenda.
5. Consider and take appropriate action regarding the Minutes dated March 4, 2013.
6. Consider and take appropriate action regarding the Joint Town Council & TC MUD 1 Board
Minutes dated March 5, 2013.
7. Consider and take appropriate action regarding the resignation of Planning
& Zoning Commissioner Clayton Reed.
Council Member Rose made a motion to approve Consent Item Nos. 5 -7. as presented. Motion seconded by
Council Member Schroeder. Motion approved by vote of 5-0.
Next item discussed was Item No.4.
4. Consider and take appropriate action regarding Resolution 2013-04 of the Town of Trophy
Club, Texas, adopting 457 Deferred Compensation Plan.
Council Member Rose asked staff to provide more information and cost. Town Manager Slye explained
the plan provides employees with the option to choose and noted it is not mandatory.
After discussion, Council Member Mayer made a motion to approve Resolution 2013-04 of the Town of
Trophy Club, Texas, adopting 457 Deferred Compensation Plan. Motion seconded by Council Member
Tiffany. Motion approved by vote 5-0.
REGULAR SESSION
8. Annual Award Presentation to the Police Department; and discussion of the same.
The following is a description of the Police Awards presented.
• Educational Achievement Award -Awarded to officers who have completed a Bachelors Degree
March 18,2013 Town Council Minutes Page 2 of 5
• Community Service Medal -Awarded to officers who have contributed time and energies on or
off-duty to community service projects, organizations, or special events which further enhances a
positive relationship between the community and the department.
• Police Commendation -awarded to officers for significant service to the department or for an
extraordinary act of performance for a significant service period, an extraordinary act, or a series
of acts that are viewed as commendable.
• Certificate of Merit -awarded to officers for meritorious service that is commendable but of a
lesser degree than the Meritorious Conduct, Medal of Valor, etc.
• Meritorious Conduct Medal -awarded to officers for consistent unselfish and significant service to
the department. May be awarded for outstanding contributions to law enforcement or those who
contributed to a high degree of success of a difficult project.
• Officer of the Year -Awarded to an exceptional officer whose noteworthy performance is seen in
all tasks relating to his responsibilities. This will include patrol functions, special assignments,
administrative duties, and personal character.
Chief Scott Kniffen presented the following awards:
Officer Tracy Shields received the Patriotism Award
Officer Adam Watkins received the Five Year Award for Five Year Safe Driver
Officer Barry Sullivan received the Instructor Award
Officer Dale Ramirez received the Instructor Award
Officer Scott Voigt received the Advanced Instructor Award
Officer Jeff Rocha received the Mental Health Off Award
Officer Barry Sullivan received the Mental Health Off Award
Officer Chris Hankins received the Intermediate P.O. Award
Officer Adam Watkins received the Intermediate P.O. Award
Officer Dale Ramirez received the Advanced P.O. Award
Officer Scott Voigt received the Master P.O. Award
Officer Tammie Stubblefield received the Educational Achievement (Bachelors Degree) Award
Officer Dale Ramirez received the Educational Achievement (Bachelors Degree) Award
Sergeant Jim Norcross received the Educational Achievement (Bachelors Degree) Award
Officer Barry Sullivan received the Community Service Award
Officer Adam Watkins received the Community Service Award
Officer Adam Watkins received the Police Commendation Award
Officer Edward Beetler received the Police Commendation Award
Officer Barry Sullivan received the Police Commendation Award
Officer Edward Beetler received the Certificate of Merit Award
Officer Todd Mauthe received the Certificate of Merit Award
Officer Barry Sullivan received the Meritorious Conduct Award
Officer Chris Hankins received the Reserve Officer of the Year Award
Officer Edward Beetler received the Officer of the Year Award
The Town Council thanked the Police Department for their leadership, profeSSionalism and
service to the community.
A group photo was taken of the Police Officers and the Town Council.
9. Consider and take appropriate action regarding the traffic analysis report for the Highlands
neighborhoods conducted by the Police Department.
Chief Kniffen briefed Council regarding this item. Council had questions regarding the reduction of
speed limits and advised staff and the Town Attorney to research the transportation code regarding the
reduction of speed limits to 25 miles per hour on certain streets within the town. Council urged staff to
consider declaring June as Speed Awareness month. Town Manager Mike Slye proposed using the
Police speed trailer to reduce speed violations.
March 18,2013 Town Council Minutes Page 3 of 5
Resident Kevin Callahan spoke with concerns regarding speeding. Mr. Callahan urged Council to provide
more signage (work with Homeowner's Associations) and possibly add speed bumps.
10. Consider and take appropriate action regarding the expenditure of the remaining 2008
Park Bond funds toward the installation of two t·ball backstops located within
Independence East in an amount not to exceed $11,066.60; and authorize the Town
Manager to execute any necessary documents.
Town Manager Mike Slye briefed Council regarding this item.
Council Member Tiffany made a motion to approve spending the remaining funds toward the 2008 Park
Bond funds toward the installation of two t-ball backstops located within Independence East in an
amount not to exceed $11,056.50; and authorize the Town Manager to execute any necessary
documents. Motion seconded by Council Member Mayer. Motion approved by vote of 5-0.
11. Consider and take appropriate action to approve a Developer's Agreement with Northwest
Independent School District (NISD) for the public water line to be constructed at Lakeview
Elementary School, 100 Village Trail; and authorize the Mayor to execute any documents.
Assistant Town Manager Stephen Seidel briefed Council regarding this item.
After discussion, Council Member Rose made a motion to approve the Developer's Agreement with
Northwest Independent School District (NISD) for the public water line to be constructed at Lakeview
Elementary School, 100 Village Trail; and authorize the Mayor to execute any documents. Motion
seconded by Council Member Tiffany. Motion approved by vote of 5-0.
12. Consider and take appropriate action regarding financial and variance report dated
February 2013.
Finance Director Michael Aguilera briefed Council regarding this item. Mr. Aguilera advised that an
amended variance report has been passed out.
After discussion, Council Member Rose made a motion to approve the financial and variance report dated
February 2013, as amended. Motion seconded by Council Member Schroeder. Motion approved by vote
of 5-0.
13. Town Council Liaison Updates; discussion of same:
• March 11, 2013 Economic Development Corporation 4B; CM Strother
Assistant T Mgr Stephen Seidel gave an update on this item.
14. Town Manager Slye's update regarding the following:
Gold Leadership Circle Award -Town Manager Mike Slye announced the Town of Trophy Club
received the Gold Leadership Circle Award given by the Texas Comptroller for government
transparency. Town Manager Slye recognized and thanked Finance Director Michael Aguilera for
his assistance in obtaining this award.
Police Department Facility Update -Town Manager Slye explained that the Town is currently waiting
on the insurance claim final results. Once the results are received, the next step will be to locate a
temporary mobile unit. Mr. Slye noted that more information will be provided at the April 8, 2013
Council Meeting.
Emergency Siren -Town Manager Slye noted that the siren install date is set for April 2013.
March 18, 2013 Town Council Minutes Page 4 of 5
Parks & Recreation Update -Town Manager Slye announced the Easter Eggstravaganza is set for
Saturday, March 23, 2013.
Metroport Cities Partnership -Town Manager Slye noted that Trophy Club is hosting this meeting on
Thursday March 21, 2013.
Ethics Ordinance -Town Manager Slye noted the Ethics Ordinance will be discussed at the regular
scheduled Town Council Meeting in April.
15. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
March 5, 2013 Chamber Luncheon -Mayor White gave an update.
Mayor White announced a Women in Business Conference is coming up in June
16. Items for future agendas-
Mayor White advised Assistant Town Manager Stephen Seidel to meet with Council Member
Schroeder to discuss the Youth Council project. Council advised staff to keep the food prep cart on
the future agendas list. Council Member Schroeder asked that staff to add the Sign Ordinance to
future agenda items.
ADJOURN
Council Member Schroeder made a motion to adjourn. Motion seconded by Council Member Rose.
Motion approved by vote of 5-0.
The meeting adjourned at 9:02 p.m.
C(5nnie White, Mayor
Town of Trophy Club, Texas
March 18, 2013 Town Council Minutes Page 5 of 5