Minutes TC 03/04/2013MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 4,2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 4,
2013. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem, Place 5
Bill Rose Council Member, Place 1
Clint Schroeder Council Member, Place 3
Jeannette Tiffany Council Member, Place 2
Danny Mayer Council Member, Place 4
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Amy Piukana Town Secretary
Patricia Adams Town Attorney
Danny Thomas Fire Chief
Scott Kniffen Police Chief
Michael Aguilera Finance Director
Carolyn Huggins Community Development Director
Adam Adams Parks and Recreation Director
April Reiling PIO/Marketing Manager
Mayor White announced the date of March 4, 2013, call the meeting to order and announce a quorum at
6: p.m.
REGULAR SESSION
The Invocation was offered by Finance Director Michael Aguilera.
The Pledges were led by Council Member Schroeder.
1. Presentation of Life Saving Award by Fire Chief Danny Thomas and Police Chief Scott Kniffen.
Police Chief Scott Kniffen presented the Life Saving Award to Officer Barry Sullivan and Sergeant Jim
Norcross, and Dispatcher Kerri Burnside. Fire Chief Danny Thomas presented the Life Saving Award to
Lieutenant Shane Beck, Driver Engineer Shawn Garrett, and Fire Fighter/Paramedic Matt Tackett. The
Emergency Services Chaplain was recognized for his assistance and quick response in assisting the
family during this difficult time. Two Fire Fighters from Town of Westlake were unable to attend, however,
will receive a Life Saving Award in honor of saving the life of Devin Peters, a young boy who accidentally
fell into his backyard pool and was unresponsive. Both parents were present and thanked staff for saving
the life of their son.
2. Citizen Presentation to Mr. Alvin Peters.
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Resident Tracy Hunter recognized crossing guard Alvin Peters for his excellent customer service and
dedication in keeping the children safe and providing positive interaction with parents and the
community. Resident Tammy Hunter read letters from citizens and explained she was able to form a
committee of volunteers who wished to express their appreciation for Mr. Alvin Peters for his dedicated
service to the community. The Committee known as the "Mr. Alvin Committee" which was successful in
raiSing funds and obtaining donations. Ms. Hunter presented these to Mr. Peters for his dedication and
service to the residents in Trophy Club.
Council expressed appreciation to the citizens who took the initiative to recognize Mr. Peters and thanked
him for his service.
3. Receive the Mayor's State of the Town Address; discussion of same.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
The following citizens spoke regarding this item:
Larry Lentzner
Julie Folley
Jennifer Win mill
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated February 25, 2013.
5. Consider and take appropriate action regarding a Proclamation declaring March 17-23,2013 as
Poison Prevention Week.
Motion made by Council Member Rose to approve Consent Item No.4 and Item No.5, as presented.
Motion seconded by CounCil Member Tiffany. Motion passed by vote of 6-0.
CONVENE INTO PUBLIC HEARING AT 7:15 p.m.
PUBLIC HEARING
6. Public Hearing to consider a rezoning request of a 59.225 acre tract of land from flR_ 12"
Single Family Residential and a 2.789 acre tract of land from "R-15" Single Family Residential
to a "PD" Planned Development District No. 31 (PD-31) for Single Family Residential on land
generally located to the north and east of Indian Creek Drive, to the north of the Trophy Club
Country Club golf course and to the south of the U.S. Army Corps of Engineer land (Town
Limits Line).
Community Development Director Carolyn Huggins showed a brief Power Point presentation and was
present to answer any questions on this item.
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There were no citizens present that wished to speak in support and/or opposition of the case.
7. Public Hearing to consider a rezoning request of an 11.165 acre tract of land from "R-12"
Single Family Residential District to "PO" Planned Development District No. 32 (PD-32) on land
generally located to the northeast of Indian Creek Drive, just south of the Trophy Club golf
course and to the north of Harmony Park.
Community Development Director Carolyn Huggins briefed Council regarding this item.
There were no citizens present that wished to speak in support and/or opposition of the case.
RECONVENE INTO REGULAR SESSION AT 7:25 p.m.
RECONVENE INTO REGULAR SESSION
8. Consider and take appropriate action regarding a rezoning request of a 59.225 acre tract of
land from "R-12" Single Family Residential and a 2.789 acre tract of land from "R-15" Single
Family Residential to a "PO" Planned Development District No. 31 (PD-31) for Single Family
Residential on land generally located to the north and east of Indian Creek Drive, to the north
of the Trophy Club Country Club golf course and to the south of the U.S. Army Corps of
Engineer land (Town Limits Line).
After discussion, Council Member Mayer made a motion to approve rezoning of a 59.225 acre tract of
land from "R-12" Single Family Residential and a 2.789 acre tract of land from "R-15" Single Family
Residential to a "PD" Planned Development District No. 31 (PD-31) for Single Family Residential on land
generally located to the north and east of Indian Creek Drive, to the north of the Trophy Club Country
Club golf course and to the south of the U.S. Army Corps of Engineer land (Town limits line). Motion
seconded by Council Member Tiffany.
After discussion, the motion was approved by vote of 5-1, Mayor Pro Tem Strothers voting against.
9. Consider and take appropriate action regarding a rezoning request of an 11.165 acre tract of
land from "R-12" Single Family Residential District to "PO" Planned Development District No.
32 (PD-32) on land generally located to the northeast of Indian Creek Drive, just south of the
Trophy Club golf course and to the north of Harmony Park.
Council Member Schroeder made a motion to approve a rezoning request of an 11.165 acre tract of land
from "R-12" Single Family Residential District to "PD" Planned Development District No. 32 (PD-32) on
land generally located to the northeast of Indian Creek Drive, just south of the Trophy Club golf course
and to the north of Harmony Park. Motion seconded by Council Member Tiffany.
After discussion Council Member Rose made a motion to amend the Ordinance Section K. Fences: by
deleting the portion "Fencing shall be constructed as noted in K1 and adding, "All fences on lots facing or
abutting a golf course shall be constructed of ornamental metal and shall be a minimum of (4) four feet
and a maximum of (6) six feet in height. Amended Motion seconded by Council Member Schroeder.
Motion approved by vote of 6-0.
Council Member Schroeder made a motion to approve as amended. Motion seconded by Council
Member Tiffany. Motion approved by vote of 5-1, Mayor Pro Tem Strother voting against.
10. Consider and take appropriate action regarding an Ordinance amending Chapter 9 "Parks and
Recreation" of the Code of Ordinances of the Town; providing a penalty; and providing an
effective date.
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Parks and Recreation Director Adam Adams briefed Council regarding this item.
The following citizens wished to speak regarding this item:
• Chuck Hall
• Rich Firneno
• Steven Smith
Mike Fitzgerald
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• James Phillips
• Dean Murray
• David Abdulke
• Matt Tibbits
• Bijan Nowroozi
• Jeanne Buck
• Mike Buck
• Julie Folley
• Sue Fitzgerald
• Steve Palla
• Larry Lentzner
"After a lengthy discussion, Council Member Rose made a motion to approve Ordinance 2013-10
amending Chapter 9 "Parks and Recreation" of the Code of Ordinances of the Town; providing a penalty;
and providing an effective date. Motion seconded by Council Member Tiffany.
Council Member Mayer made a motion to amend the motion on the floor and add Section 2.03 B relating
to Fire Arms in the Park stating a prior Attorney General's opinion states Town's cannot prohibit firearms
in parks. After discussion, Council Member Mayer withdrew his motion.
Council Member Schroeder made a motion to amend Ordinance 2013-10, section 2.01 W c, first two
sentences to read: "For scheduled uses, programs or events, Harmony Park and the Independence East
and West facilities may remain open until 10 PM Sunday through Thursday, until 11 PM Friday and
Saturday. For tournament play only, on Sunday until 11 PM." Motion seconded by Mayor Pro Tem
Strother. Motion to amend was approved by vote of 6-0. The vote on the main motion was approved
unanimously.
11. Consider and take appropriate action regarding an ordinance amending Ordinance No. 2013-06
and No. 2013-07 calling a General and Special Election to be held on May 11, 2013, to cancel
that portion of the May, 2013 election providing for the election of one (1) unopposed
CouncilMember to Place No.5 for a three-year term; and providing an effective date.
Considerar y tomar la acci6n apropiada con respecto a una ordenanza para enmendar las
Ordenanzas No 2013-06 y No. 2013-07 lIamando a una Elecci6n General y una Especial que se
lIevaran a cabo el11 de mayo de 2013, para cancelar esa porci6n de la elecci6n de mayo de
2013, estableciendo provisiones para la elecci6n sin oponente, de un (1) Miembro del Concillo
para el Puesto No.5 por un periodo de tres anos; e indicando una fecha para que entre en
vigor.
No action was taken on this item.
12. Consider and take appropriate action regarding the resignation of Planning & Zoning
Commission Chair Gene Hill and Planning &Zoning Commission Vice Chair James Stephens.
Council Member Schroeder made a motion to approve accepting the reSignations of Planning & Zoning
Commission Chair Gene Hill and Planning & Zoning Commission Vice Chair James Stephens. Motion
seconded by Mayor Pro Tem Strother. Motion approved by vote of 6-0.
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13. Town Council Liaison Updates; discussion of same:
-February 26, 2013 Parks and Recreation Board Meeting; CM Schroeder
Council Member Schroeder updated the Council and addressed questions; no action taken, update only.
14. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-February 26, 2013 Heart of Grapevine Women's Luncheon
-March 1, 2013 Mayor's Roundtable
Mayor White and Council Members updated the Council regarding meetings attended; no action taken,
update only.
1S.ltems for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 212412011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/612011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/612011)
8. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/1412011)
9. Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review/update Park Policies (Cantrell, 51712012)
10. Review of #10 of Chapter 8 "Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances
Defined" (Schroeder, 6/2112012)
11. Consider and take appropriate action regarding the creation of a youth Council within Trophy Club
(White and Schroeder, 812012012)
12. Consider and take appropriate action regarding input from Staff regarding the creation of a 'PID
Board' (Mayer, 912412012)
13. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White, 112112013)
Council advised staff to remove Item #6, Item #7 and Item #12 from the Future Agenda Item list.
Mayor White recessed for a short break at 9: 58 p.m.
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CONVENE INTO EXECUTIVE SESSION
16. Council to convene into executive session pursuant to Texas Government Code, Annotated,
Subchapter 551, Section 551.071 (2) "Consultation with Attorney", the Council will enter into
executive session for Consultation with the Town Attorney on a matter in which the duty of
the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2»:
(1) PID Infrastructure, PID Subcommittee and negotiation with MUD1 for water and wastewater
operations, CCN, and related matters.
CONVENE INTO EXECUTIVE SESSION· START TIME -10:08 p.m.
RECONVENE INTO REGULAR SESSION· START TIME -10:50 p.m.
RECONVENE INTO REGU LAR SESSION
17. Consider and take appropriate action regarding the Executive Session.
There was no action taken as a result of Executive Session.
ADJOURN
Council Member Schroeder made a motion to adjourn. Motion seconded by Council Member Rose.
Motion approved by vote of 6-0.
The meeting adjourned at 10:51 p.m.
Attest: Approved:
COtliiieWhite, Mayor
Town of Trophy Club, Texas
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