Minutes TC 05/06/2013MINUTES FROM REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 6, 2013 at 7:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
May 6, 2013. The meeting was held within the boundaries of the Town and was open to the
public.
STATE OF TEXAS §
COUNTY OF DENTONITARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Glenn Strother Mayor Pro Tem, Place 5
Bill Rose Council Member, Place 1
Jeannette Tiffany Council Member, Place 2
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
TOWN COUNCIL MEMBERS ABSENT:
Connie White Mayor
STAFF MEMBERS PRESENT:
Mike Slye Town Manager
Patricia Adams Town Attorney
Amy Piukana Town Secretary
April Reiling Public Information Officer/Marketing Manager
Michael Aguilera Finance Director
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Mayor Pro Tem Glenn Strother announced the date of May 6, 2013, called the Town Council to
order and announced a quorum at 7:32 p.m.
CONVENE INTO REGULAR SESSION -ESTIMATED START TIME -7:32 P.M.
INVOCATION -The invocation was led by Council Member Mayer.
PLEDGES -Fire Chief Danny Thomas led the pledge of allegiance and pledge to the Texas
Flag.
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this 11em you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
The following citizens were present to speak:
Resident Adam Fox
Resident Jenny fox
Resident Jason McGrew
PRESENTATIONS
Council skipped to Agenda Item 2.
2. Presentation of a Certificate of Recognition to the Byron Nelson Girls Golf Team.
Mayor Pro Tem Strother presented a Certificate of Recognition to the Byron Nelson High
School Girls Golf Team for winning the 4A State Golf Championship. The following girls
were recognized:
• Zoey DaneshFar
• Allyson Springer
• Aimee Mires
• Alexandra Batista
• Maty Monzingo (2 nd in State)
Council skipped to Agenda Item 1.
1. Presentation and overview by Public Information Officer April Reiling of the new
Town Website; discussion of same.
A presentation was given by Public Information Officer April Reiling regarding the new Town
Website.
Council Member Mayer advised staff to add a disclaimer to the codification page. Town
Manager Slye noted that staff is currently reviewing the revised Codification documents and
after review, staff plans to upload the final codification to the Town's website.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
3. Consider and take appropriate action regarding the Town Council Minutes dated
April 22, 2013.
4. Consider and take appropriate action regarding a Proclamation declaring May 19·
25, 2013 as Public Works Week.
May 6,2013 Town Council Minutes Page 2 of 5
5. Consider and take appropriate action regarding a Proclamation recognizing May
19-25, 2013 as Emergency Medical Services Week.
6. Consider and take appropriate action regarding a Proclamation declaring May 12·
18, 2013 as National Police Week.
7. Consider and take appropriate action regarding a contract between the Town and
Intermedix Corporation for billing services and the use and disclosure of
Protected Health Information in Compliance with state and federal law.
Council Member Rose made a motion to approve Consent Items 3-7. Motion seconded by
Council Member Schroeder. Motion approved by vote of 5-0.
8. Presentation of the Town Mid Year Financial Update; discussion of same.
Budget Analyst Kristen Navarro presented a brief Power Point presentation regarding mid
year General Fund Revenue and Expenditures; reviewing key dates on the Budget Calendar
for the Fiscal Year 2013-14.
Council Member Schroeder asked staff to provide Council with quarterly updates regarding
hotel tax.
Finance Director Michael Aguilera presented a PowerPoint presentation showing debt
payments by year, annual debt service by issue, annual debt service by fund and the Trophy
Club Historical property tax rates from Fiscal Years 2002 through 2013.
9. Consider and take appropriate action regarding a Proclamation declaring the
month of June as Speed Awareness Month in Trophy Club.
Council Member Schroeder read a proclamation declaring the month of June as Speed
Awareness Month in Trophy Club.
Council Member Mayer made a motion to approve a proclamation declaring the month of
June as Speed Awareness Month in Trophy Club. Motion seconded by Council Member
Rose. Motion approved by vote of 5-0.
Council Member Mayer advised a zero tolerance policy for speeding in June.
10. Consider and take appropriate action regarding an interlocal agreement between
the Town and Tarrant County to expand and modify the West Nile Virus
Surveillance and Response Program; and authorizing the Mayor or her designee
to execute all necessary documents.
Town Manager Slye briefed Council regarding this item. Mr. Slye noted mosquito traps
would be located in the Tarrant County portion of the Town and staff's main responsibility
would be transportation of mosquito traps to Tarrant County to allow for West Nile Virus
testing.
May 6,2013 Town Council Minutes Page 3 of 5
Council Member Mayer made a motion to approve an interlocal agreement between the
Town and Tarrant County to expand and modify the West Nile Virus Surveillance and
Response Program; and authorizing the Mayor or her designee to execute all necessary
documents. Motion seconded by Council Member Rose. Motion approved by vote of 5-0.
11. Consider and take appropriate action regarding a Resolution granting the Town's
consent to the provision of retail water and wastewater services by MlID1 for
three (3) separate properties located in Village Center, Planned Development No.
27; and providing an effective date.
Town Manager Slye briefed Council regarding this item.
Council Member Rose made a motion to approve Resolution 2013-08, granting the Town's
consent to the provision of retail water and wastewater services by MUD1 for three (3)
separate properties located in Village Center, Planned Development No. 27; and providing
an effective date, as amended. Motion seconded by Council Member Tiffany. Motion
approved by vote of 5-0.
12. Town Manager Slye's update and answered questions from Council regarding the
following; discussion of same.
-Police Department Facility Update
-Feasibility and TIF RFQ Update -negotiation with GSPS Architecture Firm to
provide a study.
-Election Update
-Back to Nature Update
-Parks & Recreation Update
Town Manager Slye gave an update regarding these items.
13. Mayor and Council Updates regarding training opportunities, educational
sessions and regional meetingsj discussion of same.
-National Day of Prayer
-Emergency Management Summit (Congressman Burgess)
Mayor Pro Tem Strother gave an update regarding these items.
14. Future Agenda Items.
No action was taken on this item.
Executive Session -Council recessed into closed session at 8:51 p.m.
15. Pursuant to Texas Government code, Annotated, subchapter 551, Council will
convene into closed executive session as authorized by:
(A) Section 551.071 (B) Consultation with Attorney for consultation with its attorney
on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with the Open Meetings Act.
May 6. 2013 Town Council Minutes Page 4 of 5
(1) Water and wastewater services; terms of interlocal agreement regarding lease and
conveyance of utility system assets and provision of retail water and wastewater
services, approval and parameters of representation, and related matters.
RECONVENE INTO RGULAR SESSION
16. To reconvene into Regular Session and take any action necessary as a result of
the Closed Session.
Council reconvened into Regular Session at 10:06 p.m.
There was no action taken as a result of Executive Session.
ADJOURN
Council Member Schroeder made a motion to adjourn the meeting. Motion seconded by
Council Member Rose. Motion approved by vote of 5-0.
Signed:
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May 6, 2013 Town Council Minutes Page 5 of 5