Minutes TC 11/18/2013MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 18, 2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, November 18, 2013.
The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem, Place 2
Greg Lamont Council Member, Place 5
Danny Mayer Council Member, Place 4
Bill Rose Council Member, Place 1
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Clint Schroeder Council Member, Place 3
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Tammy Ard Town Secretary
Patricia Adams Town Attorney
April Reiling PIO/Marketing Manager
Danny Thomas Fire Chief
Scott Kniffen Police Chief
Steven Glickman Finance Director
Carolyn Huggins Community Development Director
Mayor White announced the date of Monday, November 18, 2013, called the Town Council to order and
announced a quorum at 6:04 p.m.
WORKSHOP SESSION
1. Presentation of proposed revisions to Town Sign Ordinance relative to ball field sponsorship sign age, real
estate signage and political signagej discussion of same.
The Sign Ordinance is currently under review by staff and the Planning & Zoning Commission will be examining the
ordinance and bringing a recommendation to Council soon. Signs currently under consideration include allowing
'ball field signage', altering the current 'real estate sign' allowances and working on the 'political signs' section of
the ordinance. Council requested that staff research several issues and bring back examples from other
municipalities.
2. Discussion regarding options for renewal of the Town's contract with Allied Waste for solid waste and
recycling collection.
The current market conditions are favorable to examine the trash/recycling collection method used in Trophy Club
and possible alternatives. Council indicated that, although the market conditions were good, they were not in
favor of changing the level of service to include any form of carts (trash or recycle). Pricing for a S-year extension
to the existing contract, however, is very favorable and Council would like to consider that option that does not
include any form of poly carts.
3. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for November
18,2013.
4. Discussion of proposed agenda items for the December 16, 2013 Regular Session Agenda.
Updated proposed agenda provided at the Dais.
CONVENE INTO REGULAR SESSION -START TIME -7:20 P.M.
The Invocation was offered by Mayor Pro Tern Tiffany.
The Pledges were led by Council Member Mayer.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Pat Keefer, 216 Fresh Meadow Drive addressed the Council regarding her experience with Allied and that she
believes they do a good job. Asks that Council look at superior technology options when considering the next
contract.
Jim Parrow, 8 Brookfield Court, addressed the Council regarding the logo survey. Requested Council add keeping
the existing logo to the survey as an option in addition to the current options.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated November 4, 2013.
Corrected minutes provided at the Dais.
Motion made by Council Member Rose, seconded by Council Member Mayer, to approve the minutes as corrected
at the Dais.
Motion passed unanimously.
REGULAR SESSION
6. Recognition of Life Saving Award by Fire Chief Danny Thomas and Police Chief Scott Kniffen and
presentation of award to personnel.
Recognition of life Saving Award to Trophy Club Firefighter/Paramedics Sam Johnson, Steve Rusk and Cy Conditt,
Fire lieutenant Donnie Hurd, and Engineer Greg Boos Police Sergeant Wess Tyler, Officer Wade Montgomery, and
Officer Dale Ramirez.
November 18, 2013 Minutes Page 2 of 6
7. Presentation and recognition of Community Development Staff for work during the development process
for the Highlands at Trophy Club; discussion of same.
Mayor White provided an overview of the Public Improvement District (PID) development success known as
The Highlands at Trophy Club. Recognition of the following staff, developers, consultants and residents
responsible for making the Highlands of Trophy Club a reality by their contribution and hard work:
• Mehrdad Moayedi, Steve Lenart and Lance Proctor of Centurion
• Community Development -Carolyn Huggins, Pat Cooke, Tommy Uzee, Ron Powell, Robbie Killingsworth
• Plan Review -these comprehensive plan reviews could not have happened without the diligent assistance
of our Town Engineer -Tom Rutledge, Fire Chief Danny Thomas, and our Police Chief Scott Kniffen. The
MUD management team plan review -specifically Jennifer McKnight, Adrian Womack and Mike
McMahon
• Inspections and Construction -Ed Helton, David Oliver and the entire Street Department crew as well as
the field crews of the MUD's Water and Wastewater departments.
• The Admin and Management ... Stephen Seidel overseeing the town's development process, Patricia
Adams reviewing every subdivision agreement and easement, and Tammy Ard and Carolyn Huggins
pulling all of the required documentation together for P&Z's review and Town Council's approval.
8. Consider and take appropriate action regarding an Ordinance of the Town canvassing the returns and
declaring the results of the Special Election held on November 5, 2013, as such returns relate to the election
of one (1) Council Member to Place No.6 on the Trophy Club Town Council; providing for the confirmation
of vote tabulations; identifying the Official elected and term of office; authorizing the issuance of certificate
of election and issuance of canvass of special election; and providing an effective date.
Motion made by Council Member Rose, seconded by Council Member Mayer, to approve Ordinance 2013-41
Canvassing returns of the November 5, 2013 Special Election.
Motion passed unanimously.
9. Oath of Office to be administered by Municipal Court Judge, Mark Chambers, and presentation of
Certificates of election from Judge Chambers to incoming Council Member, Philip Shoffner.
Judge Mark Chambers administered the Oath of Office and Statement of AppOinted Office. Mayor White
presented incoming Council Member Philip Shoffner with a Certificate of Election.
10. Remarks to and from incoming Council Member Philip Shoffner.
Council Member Philip Shoffner addressed the citizens and Council. Town Council welcomed incoming Council
Member Philip Shoffner.
11. Consider and take appropriate action regarding the award of a contract for architectural design and
construction services for the police department building to GSBS Architects; and authorizing the Mayor or
her designee to execute all necessary documents.
Susan Edstrom, 269 Oak Hill Drive, addressed the Council regarding no animal shelter being included in the new
police station design; would like some cat kennels and adequate space for the ACO.
November 18, 2013 Minutes Page 3 of 6
Peggy Sweeney, 51 Meadowbrook Lane, addressed the Council requesting the plans for the police department
include a humane animal shelter or a humane animal shelter is established.
GSBS Architects has completed their facility study and the next step in the process is to begin designing a police
station. The approximate cost for the design services is $297,000 (based on $275 per square foot), plus $30,000 for
a LEED certification. Council discussed the issues regarding the LEED certification and requested that staff research
this further.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to award a contract for architectural
design and construction services for the police department building to include an animal shelter to GSBS Architects
in the amount of $327,000 and authorizing the Mayor or her designee to execute all necessary documents.
Motion made by Council Member Mayer to move that we remove the animal shelter from the motion seconded by
Mayor Pro Tem Tiffany.
Amendment carried 4-2-0 with Council Member Rose, Council Member Mayer, Mayor Pro Tem Tiffany Mayor
White voting for and Council Member Lamont & Council Member Shoffner voting against.
Amended motion carried 5-1-0 with Council Member Rose, Council Member Mayer, Council Member Shoffner,
Mayor Pro Tem Tiffany Mayor White voting for and Council Member Lamont voting against.
12. Consider and take appropriate action regarding the contract between the Town and McCreary, Veselka,
Bragg and Allen, P .C. for Collection of Delinquent Municipal Court Fines and Feesj and authorizing the Town
Manager or his designee to execute a notice of termination and all other necessary documents.
The current contract expires December 6, 2013. The Town has an excessive amount of outstanding warrants and
unpaid fees and fines on the books and the town is looking to make a more aggressive change to delinquent
collections. If approved, staff will research local firms and bring forth a recommendation to Council.
Motion made by Council Member Rose, seconded by Council Member Shoffner, to approve authorizing the Town
Manager to move to terminate the contract between the Town and McCreary, Veselka, Bragg and Allen, P.e. for
Collection of Delinquent Municipal Court Fines and Fees and execution to authorize that action and all other
necessary documents incorporated with that action.
Motion passed unanimously.
13. Consider and take appropriate action regarding an Ordinance of the Town amending Subsection 1.20{A){I),
"License Required" of Article I, "Animals" of Chapter 2, "Animal Control" of the Code of Ordinances and
repealing Subsection "A" of Section 8.06, IIAnimal Control" of Article VIII, "Schedule of Fees" of Chapter I,
"Administration" relative to the registration of pets within the Town and the associated registration fee;
and providing an effective date.
State law already mandates that pets are vaccinated and tagged as such, and it was suggested that instead of pet
registration with the Town, that the Town require the pets have an ID tag with owner contact information.
Susan Edstrom, 269 Oak Hill Drive, addressed the Council requesting that this item be sent to the Animal Shelter
AdviSOry Board for review and recommendation.
Peggy Sweeney, 51 Meadowbrook Lane, addressed the Council would like this item tabled and sent to the Animal
Shelter Advisory Board for review and recommendation.
November 18, 2013 Minutes Page 4 of 6
Motion made by Council Member Rose, seconded by Council Member Mayer, to refer this issue to the Animal
Shelter Advisory Board to provide recommendation regarding animal registration, licenses and tags.
Motion passed unanimously.
14. Consider and take appropriate action regarding financial and variance report dated October 2013.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve the financial and variance
report dated October 2013.
Motion passed unanimously.
15. Town Council Liaison Updates; discussion of same:
Park Board
Park Board -did not meet due to lack of quorum
No action taken.
16. Town Manager Slye's update regarding the following; discussion of same.
Logo Update -the logo survey is currently live through November 27; the Town will accept logo concepts
from the community though Nov 28
Open Records Request Report
Blue Ribbon Panel
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
17. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings;
discussion of same.
Council Committee for Legislative Office Interactions
TCEVA Holiday Toy and Food Drive
NCP Meeting
Tarrant County Women in Government Luncheon
Urban Shield
Taste of Northeast
Veterans Day event at Byron Nelson High School
Mayor White and Council members updated the Council and addressed questions regarding meetings attended; no
action taken, update only.
18. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Items removed from 'Town Council Future Agenda Items List' as a result of agenda items on the November 18th
agenda:
Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows, political
signs and ball park signage). (White and Cantrell 5/2/2011)
November 18,2013 Minutes Page 5 of6
Repeal of the ordinance requiring the registering of pets with TCPD. (Mayer 9/9/2013)
An ordinance requiring that all pets must have and wear current rabies tag and owner's contact
information. (Mayer 9/9/2013)
Town Council added the following to future agenda items:
Consider and take appropriate action to relocate the animal shelter.
Town Manager Slye requested we remove:
#6 Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club (White and
Schroeder 8/20/2012)
EXECUTIVE SESSION
19. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the
Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following:
(A) Texas Government Code Section 551.071(2). "Consultation with Attorney" to consult with its attorney
on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act:
Water and wastewater services for PIDi CCN; alternative services for the PIDi legislative processes and
actions; terms of representationi terms of interlocal agreement for provision of water and wastewater
services; Town assets and related matters.
CONVENE INTO EXECUTIVE SESSION -START TIME -9:45 P.M.
RECONVENE INTO REGULAR SESSION -START TIME -10:42 P.M.
RECONVENE INTO REGULAR SESSION
20. Consider and take appropriate action regarding the Executive Session.
No action taken.
ADJOURN
ie White, Mayor
of Trophy Club, Texas
Page 6 of 6November 18, 2013 Minutes