RES 2006-01TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2006-01
A RESOLUTION OF THE TOWN COUNCIL OF THE OF
THE TOWN OF TROPHY CLUB, TEXAS APPROVING AN
AGREEMENT WITH THE COUNTY OF DENTON, TEXAS
FOR RENTAL. OF VOTING MACHINES AND
EQUIPMENT; AUTHORIZING THE MAYOR, OR HIS
DESIGNEE TO EXECUTE THE AGREEMENT AND ANY
NECESSARY DOCUIVLENTATION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Denton County, Texas, a corporate body politic, hereinafter designated as
"the County," represented in this agreement by the Elections Administrator, hereby agrees to rent
the following voting machines to the hereinafter-identified organization on the terms stated
below; and
WHEREAS, The Town of Trophy Club, Texas, hereinafter designated as "Renter," has
requested the rental of two (2) eScan DAU DRE voting machines at $300.00 per machine, two
(2) eScan Precinct tabulators at $300 per machine and one computer at $250, various election
equipment and supplies to include purchase of ballots, and election programming per the terms
stated below or Annex A which is attached for the May 13,2006 election; and
WHEREAS, A copy of the ballot shall be forwarded to Don Alexander, Elections
Administrator, Denton County, 401 West Wckory Street, Denton, Texas; and
WHEREAS, The rental period of voting machines shall commence on the 27th day of
April 2006 and shall not extend to a date which will interfere with subsequent elections for
which the County is responsible for providing the voting machines for public uses, and to this
end, will, in compliance with the Election Code, Article 7.14, Section 20, obtain a Court Order,
at the Renter's expense, permitting the affected voting machine to be cleared and available to the
County, no later than the tenth day after the first election for which the voting machines were
rented; and
WHEREAS, Only voting machines that the County believes to be in safe operating
condition will be provided, and the Renter agrees to hold the County harmless for any damages
arising from the Renter's use of voting machines; and
WHEREAS, Renter agrees to return the voting machines in the same condition as when
received, normal and considerate usages wear expected. Renter agrees to reimburse the County
for the costs to'repair damages to the said machines during such time, as the County does not
have control custody of said machines; and
WHEREAS, The said machines will be delivered by the County to 100 Municipal Drive,
Trophy Club Texas, and picked up by the County at said place.
WHEREAS, If any section, article, paragraph, sentence, clause, phrase, or word in this
Resolution, or application thereto, any person or circumstance is held invalid or unconstitutional
by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this resolution, and the Town Council hereby declares it would have passed such
remaining portions of the resolution despite such invalidity, which remaining portions shall
remain in full force and effect.
NOW, THEREFORE, BE RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS THAT:
Section 1. The recitals contained in the preamble of this Resolution are determined to
be true and correct and are hereby adopted as a part of this Resolution.
Section 2. The Town of Trophy Club, Texas does hereby agree to participate in an
Interlocal Agreement for the purpose of renting voting machines and equipment and designates
the Town Manager or his designee to act as the Town's official representative to act in all
matters under the Agreement.
Section 3. This Resolution shall take effect from and after the date of passage.
Section 4. The Town Council authorizes the Mayor or his designee to execute the
proposed Interlocal Agreement with member cities for rental of voting machines and equipment
products andlor services as provided in this agreement.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
on this the 23'd day of January 2006.
C. Nick Sanders
Mayor, Town of Trophy Club, Texas
ATTEST:
' "' Town of Trophy Club, Texas , .
[Seal]
APPROVED AS TO FORM:
..~..,I___.
~iu,&cih ~nh<>
Town Attorney,
Town of Trophy Club, Texas
APPROVED:
Don Alexander, Elections Administrator
Denton County, Texas
Attachment "A" 1 ent ton County Elections Contract Worksheet I
Town of Trophy Club
~lection Kits (Earlv& Election) I 2.001 $26.00 1 52.00 1 $0.00 1
Election Costs
Ballots (cost per thousand)
Early Voting Mail Ballots
Units I Cost Per Unit ( Estimated
0
0
. .
Early Voting Ballot Board Kit
Precinct Maps
Actual
Voting Booth (One kit = two booths)
eSlate Voting Machines Rental (Ea)
$190.00
Included
1.00
1.00
eScan Voting Machine Rental (ea)
Programing eScan1eSlate per Election
Election Signs
8.00
2.00
"
Mail Ballot Kits
Postage for Mail Ballot Kits
EV Ballot Board Personnel (hours) 1 , b.00 $9.00 0.00 $0.00
Administrative Personnel Costs I Uy h.00 TBD 0.00 $0.00
0.00
0.00
$26.00
$20.00
2.00
1 .OO
1.00
Workers(Ear1y Voting (hours)
FICA on Early Workers
Worksheet Total Expense $1,917.00( $0.00
$0.00
$0.00
$5.00
$300.00
0.00
0.00
I 1. I Estimated I Actual I I
26.00
20.00
$300.00
$400.00
$1 .OO
0.00
0.00
$0.00
$0.00
40.00
600.00
$1.00
$0.52
$0.00
$0.00
600.00
400.00
1 .OO
$8.00
$0.0765
l~lection Total
$0.00
$0.00
$0.00
0.00
0.00
0.001 $0.00
0.001 $0.00
$1,917.001 $0.00
$0.00
$0.00
l~lection Service Fee $191.701 $0.00