RES 2011-09TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2011-09
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, APPROVING A MEMORANDUM OF
UNDERSTANDING BY AND BETWEEN THE JOINT REGIONAL LOCAL
GOVERNMENTS COMPRISED OF THE TOWN OF TROPHY CLUB,
THE TOWN OF WESTLAKE, AND THE CITY OF ROANOKE IN ORDER
TO EXPLORE REGIONAL COOPERATIVE OPPORTUNITIES FOR THE
BENEFIT OF ALL RESIDENTS OF THE REGION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club ("Trophy Club n), the Town of Westlake
("Westlake"), and the City of Roanoke ("Roanoke n). met on March 29, 2011 and
conducted a joint meeting to discuss potential regional partnerships beneficial to their
respective citizens and to all citizens in the region shared by Trophy Club, Westlake,
and Roanoke; and
WHEREAS, Trophy Club has been presented with a Memorandum of
Understanding Regarding the Joint Regional Local Governments ("JRLGn) comprised of
Trophy Club, Westlake, and Roanoke (hereinafter nMoun). a copy of which is attached
hereto and incorporated herein as Exhibit "An; and
WHEREAS, Trophy Club recognizes that each of the members of the JRLG has
its own unique perspective and may have differing philosophical views held by their
respective policy makers and citizens on specific issues, services, and projects, as well
as differing regulatory schemes; however, Trophy Club recognizes that there are
numerous areas where cooperative common ground can be forged to benefit all
citizens, businesses, and property owners that comprise each participating local
govenment; and
WHEREAS, Trophy Club recognizes the opportunities for the pooling of
resources in cooperative efforts that reduce duplication of services and/or facilities, as
well as provide for efficiencies in service delivery that are of mutual benefit and serve
mutual interests; and
WHEREAS, the Town Council of the Town of Trophy Club has determined it
beneficial to enter into the MOU with the JRLG and to pursue regional opportunities for
the benefit of the public health, safety and welfare of the residents of the Town of
Trophy Club and to improve, the quality of life for Trophy Club and neighboring
residents;
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS
Section 1. That the recitals contained in the preamble of this Resolution are
determined to be true and correct and are hereby adopted as a part of this Resolution.
Section 2. That the Memorandum of Understanding Regarding the Joint
Regional Local Governments by and between Trophy Club, Westlake, and Roanoke,
attached hereto as Exhibit "A", having been reviewed by the Town Council of the Town
of Trophy Club and having been found to be in the best interest of the Town of Trophy
Club and its citizens.
Section 3. That the Mayor or her designee is hereby authorized to execute the
Memorandum of Understanding as approved by the Town Council of the Town of
Trophy Club under the authority of this Resolution.
Section 4. This Resolution shall become effective immediately upon its
passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, on this 18th day of April, 2011.
ATTEST:
i /tIClJ1J1(!I1 ;:113 abY
, I ' SJJannon DePrater-("rown Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
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Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Connie White, Mayor
Town of Trophy Club, Texas
EXHIBIT "A"
MEMORANDUM OF UNDERSTANDING
REGARDING THE JOINT REGIONAL LOCAL GOVERNMENTS
MEMORANDUM OF UNDERSTANDING
REGARDING THE JOINT REGIONAL LOCAL GOVERNMENTS
This Memorandum of Understanding (MOU), entered into this 18th day of April, 2011, by
and between the JOINT REGIONAL LOCAL GOVERNMENTS ("JRLG"); Town of Trophy
Club ("Trophy Club"), the Town of Westlake ("Westlake"), and the City of Roanoke
("Roanoke"), all three of which may collectively be referred to herein as the "JRLG":
WHEREAS, the local governments which constitute the JRLG have in the past worked
cooperatively with one another, but wish to enhance that level of cooperation to the further
benefit of all the citizens, businesses, and property owners located within each local
government that comprise the JRLG; and
WHEREAS, the JRLG recognizes and acknowledges that each local government
represented in this MOU is an independent unit of local government with its own sovereignty
and ability to make its own decisions; and
WHEREAS, the JRLG further recognizes that each entity has its own unique
perspectives and may have differing philosophical views held by their respective policy makers
and citizens on specific issues, services, and projects, as well as differing regulatory schemes,
but nonetheless, each understands that there are numerous areas where cooperative common
ground can be forged to the benefit of all the citizens, businesses, and property owners that
comprise each local government within the JRLG; and
WHEREAS, the JRLG and its four local government members recognize that there are
certain values that each have in common in developing policy and vision outcomes for
preserving and improving the character of their contiguous boundary areas, as well as
opportunities of mutual interest for pooling of resources in cooperative efforts that reduce
duplication of services and/or facilities, as well as provide for efficiencies in service delivery that
are of mutual benefit; and
WHEREAS, as a result of current and anticipated growth and development in the
communities and local governments of the JRLG, that each local government that is a party to
this MOU recognizes the need for on-going, regular communication, collaboration, and
exchange of information to resolve issues, deal with growth, and maintain, as well as improve,
the quality of life for their respective citizens;
NOW THEREFORE, in consideration of the mutual considerations and understandings
of the parties, the local governments of the JRLG enter into this Memorandum of
Understanding, as follows:
SECTION I: PLANNING, DEVELOPMENT AND PHYSICAL GROWTH RELATED
COOPERATIVE EFFORTS
A, General, Each JRLG local government clearly understands the impact growth and
development has played in shaping this area and each recognizes the importance of proactive,
Visionary planning as the chief tool to properly deal with growth. As such the JRLG agrees to
work cooperatively at the both the staff and elected officials level in the following areas to
improve the planning, standards, and type of future growth that the JRLG will experience in their
shared boundary areas as shown on attached Exhibit A to this MOU, to include, but not be
limited to the following:
1. Development Projects/Zoning Change Requests. The JRLG will notify the
staff of each member of the JRLG of any development projects or zoning change requests in
the areas shown in Exhibit A and allow employees of each of the local governments that
comprise the JRLG to attend and make comment at development review meetings for these
projects. For the purposes of this MOU, development projects shall include plats, site plans,
building elevations, landscaping, and lighting. It is recognized that each member of the JRLG
retains authority to make decisions regarding all development projects located in their
respective jurisdiction. However, the JRLG member in whose boundaries a development
project is located shall agree to extend reasonable efforts to take into consideration and
deliberation the views, plans, and development standards of the other JRLG member or
members in its review of development projects.
2. Traffic. The JRLG agrees to share traffic impact analysis for all development
projects and/or zoning change requests for property located along the areas represented in
Exhibit A as well as any traffic count information conducted for those areas.
3. Access/Traffic Signal Locations. The JRLG agrees to work to coordinate
pedestrian and vehicle ingress/egress access points for all development projects located along
the areas represented in Exhibit A, as well as work to coordinate intersections planned for
Exhibit A and to mesh their thoroughfare/transportation plans to create intersections that
optimize traffic mobility. Along State roadways shown on Exhibit A, efforts will be made to
consolidate access points and require deceleration lanes to enhance safety and traffic
movement on these roadways. Further, for proposed new traffic signals for intersections
located in the area shown in Exhibit A, the JRLG agrees to coordinate and work towards mutual
agreement for all traffic signal warrant studies and traffic signal location.
4. Storm Water. The JRLG agrees that for development projects located in Exhibit
A, adequate opportunity to review storm water runoff flows from the development site will be
afforded to members of the JRLG that receive those flows downstream from the subject
development site and that reasonable efforts will be made to mitigate downstream impact of
those storm water runoff flows including examining and discussing opportunities for regional
storm water management facilities.
5. Master Plans. The JRLG agrees to work to coordinate and advise each local
government comprising the JRLG of any proposed changes to their comprehensive plan for
areas located in Exhibit A. These comprehensive plan changes may include, but are not limited
to, the land use plan as well its subsidiary plans. Plans subsidiary to the comprehensive plan
may include, but are not limited to the, thoroughfare plan (including pedestrian, bikeways, and
motor vehicle), parks and open space plan (including trails), and utility master plans. JRLG
members that are proposing changes to their comprehensive plan in areas located in Exhibit A
shall provide affected JRLG members adequate time and opportunity to comment to their staff,
governing body, and planning and zoning commission regarding these proposed changes prior
to any changes being made.
6. Corridor Plans. The JRLG acknowledges that the State controlled roadways
shown in Exhibit A represent significant corridors for each JRLG local government, the
development of which will create a distinct visual identity and sense of place for each
community. As such, these State roadways provide significant opportunities for the JRLG to
develop high profile and distinctive view corridors with a strong emphasis on high aesthetic
appeal and standards that feature high quality land use, architecture, landscaping, coordinated
zoning, zoning overlays, and signage. The JRLG agrees to place a priority on the development
of these corridors utilizing these tools to create this unique sense of place, as well as work to
minimize with stringent aesthetic requirements, the visual impact of oil/gas drilling and
production sites located in these corridors as shown in Exhibit A.
7. Streetscaping/Landscaping Plans. The JRLG recognizes the State controlled
roadways shown in Exhibit A represent significant visual corridors for each JRLG local
government and, as such, merit consideration as major portal/gateways into their respective
community. The JRLG agree to coordinate streetscape and landscape plans for these corridors
with special ernphasis on coordinating streetscape and public art locations along these
roadways. Streetscape treatments along these State roadways can include, but are not limited
to, roadway intersections, street lighting fixtures, way finding, public art, traffic signal standards,
bridges/overpasses, sidewalks, street trees, water features, and screening wall treatments.
8. Development Standards. While each JLRG local government has its own
development standards, it is recognized that some standards may set a stronger visual standard
than others. Where this situation occurs for development projects located in the areas shown in
Exhibit A, the JRLG will strive to default to and utilize the highest standard of the JRLG
members, particularly as it relates to landscaping and landscape buffer areas
SECTION II: PARKS, TRAILS, AND PUBLIC FACILITY RELATED COOPERATIVE
EFFORTS
All JRLG local governments agree and recognize that opportunities should be continuously be
pursued and identified by both staff and elected officials to collaborate on partnership
opportunities for new joint parks, trails, and public building opportunities to optimize financial
resources and avoid facility duplication. For that reason, the JRLG agrees to work cooperatively
to coordinate development of their parks and trail systems, link each local governrnent's trail
systems with those of other JRLG rnembers, and pursue joint park, greenway, trail, recreation
facility, and public building development opportunities. Additionally, to maximize the use of
existing public assets and avoid duplication, it is agreed by the JRLG to pursue opportunities to
share use of existing public buildings such as, but not limited to, gymnasiums, class rooms,
libraries, community centers, recreation centers, subject to mutually agreeable terms and
conditions being negotiated between the respective JRLG local governments.
SECTION III: PUBLIC WORKS INFRASTRUCTURE RELATED COOPERATIVE EFFORTS
The local governments of the JRLG value the pursuit of public works infrastructure projects
recognizing that transportation, storm water, utility, traffic, and other such projects deal with
issues and needs that extend beyond each jurisdiction's corporate boundaries. The JRLG
agrees and recognizes that opportunities should be continuously be pursued and identified by
both staff and elected officials to collaborate on public works infrastructure projects and
partnership opportunities for joint road, street, storm water, traffic, utility, and other opportunities
to optimize financial resources and avoid infrastructure duplication.
SECTION IV: JOINT SERVICE DELIVERY RELATED COOPERATIVE EFFORTS
The JRLG agrees to consider and pursue opportunities for service delivery collaboration in the
many areas of daily service delivery provided by the members of the JRLG including, but not
limited to, street maintenance, drainage maintenance, eqUipment exchanges, public safety,
traffic system maintenance, special events, employee benefit components, and others as may
be identified.
SECTION V: JOINT PURCHASING
The JRLG agrees to identify and pursue on an on-going basis collaborative opportunities to
jointly bid and/or purchase goods and services that all or some of the local govemments
comprising the JRLG need for service delivery. This also may include joint opportunities to sell
surplus used equipment.
SECTION VI: GENERAL PROVISIONS
A. General. While this MOU represents a commitment by the JRLG to pursue the cooperative
efforts outlined above; it shall be subject to the following:
1. Infrastructure and Development Standards. Each member of the JRLG shall
retain authority to make decisions about the specific cooperative efforts described in this MOU
based upon their respective infrastructure and development standards or specifications.
However, in an effort to achieve uniform functionality for the roadways crossing jurisdictional
boundaries and to address safety concerns for the traveling public, JRLG members agree to
endeavor to develop and implement a unified standard and classification for roadways crossing
jurisdictional boundaries. The parties agree that the standards set forth in the North Central
Texas Council of Governments Standard Specifications for Public Works Construction will be
utilized as a guide in making determinations of the scope and extent of improvements to such
roadways.
2. Adequate Time for JRLG Members' Input. The JRLG will strive, without
unreasonable delay to JRLG members, to ensure that each JRLG member will be afforded
reasonable early notification and involvement into the discussion of the various types of
considerations outlined in this MOU thus allowing sufficient time for the JRLG members to
review proposals, projects, agreements, etc. and provide comments and feedback to the
approving JRLG member (i.e. -the member in whose jurisdictional boundaries the project is
located).
3. Recognition of Other Existing Legal Requirements for JRLG Members.
Nothing in this MOU shall be construed as limiting or affecting in any way the authority or legal
responsibility of any JRLG member to act in accordance with any applicable Federal, State or
local laws, regulations or requirements. Additionally, this MOU shall not be interpreted in such a
way as to require that any funding or appropriations be required on the part of any party to this
MOU. Nothing in this MOU shall be construed as waiving any right, defense, privilege, and/or
immunity afforded any of the participating JRLG members.
4. MOU Requires Subsequent Agreements to Obligate JRLG Members.
Nothing in this MOU shall obligate the JRLG or its members to obligate, budget, appropriate or
transfer any funds. Specific work projects or activities that involve the transfer of funds,
services, or property among the parties will require execution of separate agreements and be
contingent upon the availability of appropriated funds and the approval of the governing body of
the affected local government member of the JRLG. Such activities must be independently
authorized by appropriate statutory authority. This MOU does not provide such authority.
Negotiation, execution and administration of each such agreement must comply with all
applicable statutes and regulations.
5. Future Amendments. The parties to this MOU agree that from time to time this
MOU may be amended by its member local governments and where mutually agreed and
CITY OF
ROANOKE
LEGEND
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CITY OF
SOUTHLAKE
CITY OF
SOUTHLAKE
EXHIBIT "A"
JOINT REGIONAL LOCAL GOVERNMENTS
MEMORANDUM OF UNDERSTANDING
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approved by all the JRLG members existing at the time of the proposed amendment, other local
governments be added as parties to this MOU and become members of the JRLG.
6. Authority to Sign This MOU. By signature, the local governments below certify
that the individuals listed in this document as representatives of the local governments' party to
this MOU are authorized to act in their respective areas for matters related to this MOU and that
the governing bodies of each of the local governrnents cornprising the JRLG have each
individually approved this MOU.
ATTEST: f . I
(/[f7Qjiln u/7 / Jff'J a t I r'
(town Secretary, Shannon DePrater
By Myor, Laura Wheat
By Mayor, Scooter eris
~~ By City anager, Jimmy Stathatos
City Secreary, April Hill